id: https://nde.nl/ontology/hc/class/CollectionManagementSystem name: collection_management_system_class title: CollectionManagementSystem Class imports: - linkml:types - ../slots/has_or_had_identifier - ../slots/has_or_had_label - ../slots/has_or_had_score - ../slots/has_or_had_standard - ../slots/has_or_had_type - ../slots/has_or_had_url - ../slots/has_or_had_version - ../slots/is_or_was_available - ../slots/is_or_was_deployed_at - ../slots/is_or_was_derived_from - ../slots/is_or_was_generated_by - ../slots/is_or_was_used_by - ../slots/license - ../slots/linked_data_export - ../slots/manages_collection - ../slots/open_source - ../slots/powers_platform - ../slots/refers_to_custodian - ../slots/repository_url - ../slots/specificity_annotation - ../slots/temporal_extent - ./AvailabilityStatus - ./CMSType - ./CMSTypes - ./Custodian - ./CustodianCollection - ./CustodianObservation - ./DeploymentEvent - ./DigitalPlatform - ./Identifier - ./Label - ./MetadataStandard - ./MetadataStandardType - ./ReconstructedEntity - ./ReconstructionActivity - ./SpecificityAnnotation - ./TemplateSpecificityScore - ./TemplateSpecificityType - ./TemplateSpecificityTypes - ./TimeSpan - ./URL - ./Version prefixes: linkml: https://w3id.org/linkml/ hc: https://nde.nl/ontology/hc/ schema: http://schema.org/ crm: http://www.cidoc-crm.org/cidoc-crm/ doap: http://usefulinc.com/ns/doap# dcterms: http://purl.org/dc/terms/ prov: http://www.w3.org/ns/prov# foaf: http://xmlns.com/foaf/0.1/ rico: https://www.ica.org/standards/RiC/ontology# classes: CollectionManagementSystem: is_a: ReconstructedEntity class_uri: schema:SoftwareApplication description: "Software system used to manage heritage collections, objects, and metadata.\n\n**Definition**:\nSoftware used by the collections staff of a collecting institution or by \nindividual private collectors to document, manage, and track objects or \nspecimens in their collections.\n\n**CRITICAL DESIGN DECISION**:\n\nCollectionManagementSystem represents the SOFTWARE PRODUCT (e.g., CollectiveAccess,\nMuseumPlus, Adlib, Axiell Collections) that may power one or more DigitalPlatforms.\n\n**Relationship Architecture**:\n\n```\nCollectionManagementSystem (software product)\n \u2502\n \u251C\u2500\u2500 powers \u2192 DigitalPlatform (web interface)\n \u2502 - Rijksmuseum Website (powered by Adlib)\n \u2502 - National Archives Portal (powered by MAIS)\n \u2502\n \u2514\u2500\u2500 manages \u2192 CustodianCollection (collection records)\n - Paintings Collection\n - Archival Fonds\n```\n\n**Distinguishing\ \ CMS from DigitalPlatform**:\n\n| CMS | DigitalPlatform |\n|-----|-----------------|\n| Software product | Web interface |\n| Backend system | Frontend portal |\n| Data management | Data presentation |\n| Staff-facing | Public/researcher-facing |\n| Reusable across institutions | Institution-specific |\n\n**Examples of CMS Products**:\n\n- **CollectiveAccess**: Open-source, museums/archives\n- **MuseumPlus**: Zetcom, museum collections\n- **Adlib** (Axiell): Library/museum collections\n- **TMS (The Museum System)**: Gallery Systems\n- **ArchivesSpace**: Open-source, archival description\n- **MAIS-Flexis**: Dutch archival software\n- **Calm**: Axiell, archives\n- **ResourceSpace**: Digital asset management\n- **Omeka S**: Open-source, digital collections\n- **DSpace**: Digital repository\n\n**ONTOLOGY ALIGNMENT (from /data/ontology/)**:\n\n- **Schema.org** (`/data/ontology/schemaorg.owl`): `schema:SoftwareApplication` (primary)\n - CMS is specialized software for collection management\n\ \ - Properties: schema:applicationCategory, schema:softwareVersion, schema:creator\n - Related: schema:WebApplication (subclass)\n\n- **CIDOC-CRM** (`/data/ontology/CIDOC_CRM_v7.1.3.rdf`): `crm:E29_Design_or_Procedure`\n - CIDOC-CRM E73_Information_Object defines: \"procedural prescriptions, computer program code\"\n - E29_Design_or_Procedure is a subclass of E73_Information_Object\n - A CMS embodies procedures for managing collections\n - P33_used_specific_technique links activities to CMS\n\n- **DOAP** (`/data/ontology/doap.rdf`): `doap:Project`\n - Description of a Project vocabulary for software projects\n - Properties: doap:name, doap:homepage, doap:license, doap:repository\n - doap:programming-language for implementation languages\n - doap:category for software categorization\n\n- **RiC-O** (`/data/ontology/RiC-O_1-1.rdf`): Related concepts\n - rico:RecordResource for managed records\n - rico:Agent for custodian managing records via CMS\n - rico:Activity for record\ \ management activities\n\n**Use Cases**:\n\n1. **Platform Analysis**: \"What CMS powers the Rijksmuseum website?\"\n - Follow: DigitalPlatform.powered_by_cms \u2192 CollectionManagementSystem\n\n2. **Software Survey**: \"How many Dutch museums use CollectiveAccess?\"\n - Query: CMS instances where cms_product = \"CollectiveAccess\"\n\n3. **Collection-CMS Relationship**: \"Which collections are managed by MAIS?\"\n - Follow: CustodianCollection.managed_by_cms \u2192 CollectionManagementSystem\n\n4. **CMS Detection**: \"Does this website have a detectable CMS backend?\"\n - Check: DigitalPlatform.cms_detected flag\n\n**Example**:\n```yaml\nCollectionManagementSystem:\n cms_id: \"https://nde.nl/ontology/hc/cms/collective-access-rm\"\n cms_product_name: \"CollectiveAccess\"\n cms_product_version: \"1.8.0\"\n cms_category: MUSEUM_CMS\n open_source: true\\n license: \\\"GPL-3.0\\\"\\n has_or_had_label: \\\"Whirl-i-Gig\\\" # vendor_name\\n powers_platform:\\n - \\\"https://nde.nl/ontology/hc/platform/some-museum\\\ \"\\\n \n manages_collection:\n - \"https://nde.nl/ontology/hc/collection/some-collection\"\n```\n" exact_mappings: - schema:SoftwareApplication close_mappings: - crm:E29_Design_or_Procedure - crm:E73_Information_Object - doap:Project - schema:WebApplication related_mappings: - crm:P33_used_specific_technique - doap:programming-language - doap:repository - rico:Activity slots: - is_or_was_available - has_or_had_type - has_or_had_identifier - has_or_had_version - has_or_had_type - is_or_was_deployed_at - documentation_url - iiif_compatible - license - linked_data_export - manages_collection - open_source - powers_platform - programming_language - refers_to_custodian - repository_url - specificity_annotation - has_or_had_standard - has_or_had_score - temporal_extent - is_or_was_used_by - has_or_had_label - has_or_had_url - is_or_was_derived_from - is_or_was_generated_by slot_usage: has_or_had_identifier: description: 'MIGRATED from cms_id per slot_fixes.yaml (Rule 53, 2026-01-18). Unique identifier for the CMS deployment. Uses Identifier class for structured representation with scheme and value. The identifier scheme should be "CMS_URI" and value should be the full URI. ' range: uriorcurie inlined: true required: true identifier: true examples: - value: identifier_scheme: CMS_URI identifier_value: https://nde.nl/ontology/hc/cms/rijksmuseum-adlib description: Rijksmuseum's Adlib deployment - value: identifier_scheme: CMS_URI identifier_value: https://nde.nl/ontology/hc/cms/nationaal-archief-mais description: National Archives MAIS deployment has_or_had_version: description: 'MIGRATED from cms_product_version per slot_fixes.yaml (Rule 53, 2026-01-19). Version of the CMS software deployed. Uses Version class for structured version representation: - version_string: Full version (e.g., "1.8.0", "7.4") - major_version, minor_version, patch_version: Semantic versioning components - release_date: When this version was released - temporal_extent: When this version was deployed at the custodian ' range: Version multivalued: true inlined_as_list: true examples: - value: version_string: 1.8.0 major_version: 1 minor_version: 8 patch_version: 0 description: CollectiveAccess version with semantic components - value: version_string: '7.4' major_version: 7 minor_version: 4 description: MuseumPlus version has_or_had_type: description: 'MIGRATED from cms_category per slot_fixes.yaml (Rule 53, 2026-01-19). The type of collection management system. Uses CMSType class hierarchy for structured type representation: - MuseumCMS: Museum-focused collection management (e.g., TMS, CollectiveAccess) - ArchiveCMS: Archives-focused (e.g., ArchivesSpace, MAIS-Flexis) - LibraryCMS: Library-focused (e.g., Koha, Alma) - DigitalAssetManagement: DAM systems (e.g., ResourceSpace) - DigitalRepository: Repository platforms (e.g., DSpace, Fedora) - MixedCMS: Multi-domain systems - CustomCMS: Institution-specific systems ' range: CMSType inlined: true examples: - value: has_or_had_label: Museum CMS has_or_had_type: museum_cms description: Museum-focused CMS - value: has_or_had_label: Archive CMS has_or_had_type: archive_cms description: Archives-focused CMS open_source: range: boolean examples: - value: true description: Open-source CMS - value: false description: Proprietary CMS license: range: string examples: - value: GPL-3.0 description: GNU GPL v3 license - value: Proprietary description: Commercial license has_or_had_label: description: 'Labels for the CMS, including vendor name and product name. **MIGRATED 2026-01-18**: Now covers BOTH vendor_name AND cms_product_name. Uses Label class with has_or_had_type for discrimination: - has_or_had_type: "vendor_name" - Name of the CMS vendor/developer - has_or_had_type: "product_name" - Name of the CMS software product MIGRATED from vendor_name per slot_fixes.yaml (Rule 53, 2026-01-14). MIGRATED from cms_product_name per slot_fixes.yaml (Rule 53, 2026-01-18). ' range: Label inlined: true inlined_as_list: true multivalued: true examples: - value: has_or_had_label: CollectiveAccess has_or_had_type: product_name description: CMS product name - value: has_or_had_label: Whirl-i-Gig has_or_had_type: vendor_name description: CMS vendor/developer name - value: has_or_had_label: MuseumPlus has_or_had_type: product_name description: Zetcom CMS product name - value: has_or_had_label: Zetcom AG has_or_had_type: vendor_name description: MuseumPlus developer has_or_had_url: description: 'Website URL of the CMS vendor/developer. MIGRATED from vendor_url per slot_fixes.yaml (Rule 53). ' range: uri inlined: true multivalued: true examples: - value: url_value: https://www.collectiveaccess.org/ url_type: vendor description: CollectiveAccess website - value: url_value: https://www.zetcom.com/ url_type: vendor description: Zetcom website documentation_url: range: uri examples: - value: https://manual.collectiveaccess.org/ description: CollectiveAccess documentation programming_language: range: string multivalued: true examples: - value: PHP description: Server-side language - value: JavaScript description: Frontend language repository_url: range: uri examples: - value: https://github.com/collectiveaccess/providence description: CollectiveAccess GitHub repo - value: https://github.com/archivesspace/archivesspace description: ArchivesSpace GitHub repo has_or_had_standard: range: string multivalued: true inlined_as_list: true description: 'Metadata standards supported by this CMS. MIGRATED from supported_metadata_standard slot per slot_fixes.yaml (Rule 53/56, 2026-01-16). Uses MetadataStandard class for structured standard representation including: - Standard name - Standard URI - Standard type ' examples: - value: standard_name: Dublin Core standard_uri: http://purl.org/dc/elements/1.1/ description: Dublin Core metadata standard - value: standard_name: LIDO standard_uri: http://www.lido-schema.org/ description: LIDO museum object standard - value: standard_name: EAD standard_uri: http://www.loc.gov/ead/ description: Encoded Archival Description standard iiif_compatible: range: boolean examples: - value: true description: IIIF compatible linked_data_export: range: boolean examples: - value: true description: Supports LOD export is_or_was_available: description: Whether this CMS provides API access (REST, GraphQL, OAI-PMH, SPARQL, SRU/SRW) range: boolean examples: - value: true description: API available powers_platform: range: DigitalPlatform multivalued: true examples: - value: https://nde.nl/ontology/hc/platform/rijksmuseum-website description: Platform powered by this CMS manages_collection: range: CustodianCollection multivalued: true examples: - value: https://nde.nl/ontology/hc/collection/rm-paintings description: Collection managed by this CMS is_or_was_used_by: range: Custodian multivalued: true description: 'Custodians that use or used this CMS. MIGRATED 2026-01-14: Replaces used_by_custodian slot. ' examples: - value: https://nde.nl/ontology/hc/nl-nh-ams-m-rm-q190804 description: Rijksmuseum uses this CMS deployment_date: description: 'DEPRECATED 2026-01-25: Migrated to is_or_was_deployed_at slot with DeploymentEvent class. See is_or_was_deployed_at slot_usage for current pattern. ' deprecated: Use is_or_was_deployed_at with DeploymentEvent class is_or_was_deployed_at: description: 'MIGRATED from deployment_date per slot_fixes.yaml (Rule 53, 2026-01-25). Deployment events for this CMS. Uses DeploymentEvent class which includes: - temporal_extent: TimeSpan with fuzzy boundaries for deployment date - refers_to_custodian: Institution where deployment occurred - description: Deployment notes and context Enables tracking multiple deployments (initial, upgrades, re-deployments). ' range: DeploymentEvent multivalued: true inlined_as_list: true required: false examples: - value: temporal_extent: begin_of_the_begin: '2015-06-01' end_of_the_end: '2015-06-01' refers_to_custodian: https://nde.nl/ontology/hc/nl-nh-ams-m-rm-q190804 has_or_had_description: has_or_had_text: Initial deployment of Adlib CMS description: Rijksmuseum Adlib deployment (migrated from deployment_date) temporal_extent: range: TimeSpan examples: - value: begin_of_the_begin: '2015-06-01' end_of_the_end: null description: Active since June 2015 is_or_was_derived_from: range: CustodianObservation multivalued: true required: false is_or_was_generated_by: range: ReconstructionActivity required: false refers_to_custodian: range: Custodian required: true examples: - value: https://nde.nl/ontology/hc/nl-nh-ams-m-rm-q190804 description: Rijksmuseum custodian hub comments: - CMS represents SOFTWARE PRODUCT deployed at institution - DigitalPlatform represents WEB INTERFACE powered by CMS - One CMS deployment can power multiple platforms - Multiple collections can be managed by one CMS - Schema.org SoftwareApplication for software metadata - CIDOC-CRM E29_Design_or_Procedure for procedural aspect - DOAP for open-source software project metadata see_also: - https://schema.org/SoftwareApplication - http://www.cidoc-crm.org/cidoc-crm/E29_Design_or_Procedure - http://usefulinc.com/ns/doap#Project examples: - value: has_or_had_identifier: identifier_scheme: CMS_URI identifier_value: https://nde.nl/ontology/hc/cms/rijksmuseum-adlib has_or_had_version: version_string: '7.4' major_version: 7 minor_version: 4 has_or_had_type: MuseumCMS open_source: false license: Proprietary has_or_had_label: - has_or_had_label: Adlib has_or_had_type: product_name - has_or_had_label: Axiell has_or_had_type: vendor_name has_or_had_url: url_value: https://www.axiell.com/ url_type: vendor has_or_had_standard: - standard_name: SPECTRUM standard_uri: https://collectionstrust.org.uk/spectrum/ - standard_name: Dublin Core standard_uri: http://purl.org/dc/elements/1.1/ - standard_name: LIDO standard_uri: http://www.lido-schema.org/ iiif_compatible: true linked_data_export: true is_or_was_available: true powers_platform: - https://nde.nl/ontology/hc/platform/rijksmuseum-website manages_collection: - https://nde.nl/ontology/hc/collection/rm-paintings - https://nde.nl/ontology/hc/collection/rm-prints refers_to_custodian: https://nde.nl/ontology/hc/nl-nh-ams-m-rm-q190804 is_or_was_deployed_at: - temporal_extent: begin_of_the_begin: '2015-06-01' end_of_the_end: '2015-06-01' has_or_had_description: has_or_had_text: Initial deployment of Adlib CMS at Rijksmuseum description: Rijksmuseum Adlib CMS deployment - value: has_or_had_identifier: identifier_scheme: CMS_URI identifier_value: https://nde.nl/ontology/hc/cms/example-museum-collectiveaccess has_or_had_version: version_string: 1.8.0 major_version: 1 minor_version: 8 patch_version: 0 has_or_had_type: MuseumCMS open_source: true license: GPL-3.0 has_or_had_label: - has_or_had_label: CollectiveAccess has_or_had_type: product_name - has_or_had_label: Whirl-i-Gig has_or_had_type: vendor_name has_or_had_url: url_value: https://www.collectiveaccess.org/ url_type: vendor documentation_url: https://manual.collectiveaccess.org/ programming_language: - PHP - JavaScript - MySQL repository_url: https://github.com/collectiveaccess/providence has_or_had_standard: - standard_name: Dublin Core standard_uri: http://purl.org/dc/elements/1.1/ - standard_name: VRA Core standard_uri: http://www.vraweb.org/vracore/ - standard_name: LIDO standard_uri: http://www.lido-schema.org/ iiif_compatible: true linked_data_export: true is_or_was_available: true refers_to_custodian: https://nde.nl/ontology/hc/example-museum description: Open-source CollectiveAccess deployment - value: has_or_had_identifier: identifier_scheme: CMS_URI identifier_value: https://nde.nl/ontology/hc/cms/nationaal-archief-mais has_or_had_type: ArchiveCMS open_source: false license: Proprietary has_or_had_label: - has_or_had_label: MAIS-Flexis has_or_had_type: product_name - has_or_had_label: De Ree Archiefsystemen has_or_had_type: vendor_name has_or_had_standard: - standard_name: ISAD(G) standard_uri: https://www.ica.org/en/isadg-general-international-standard-archival-description-second-edition - standard_name: EAD standard_uri: http://www.loc.gov/ead/ - standard_name: MDTO standard_uri: https://www.nationaalarchief.nl/mdto iiif_compatible: false linked_data_export: false is_or_was_available: true manages_collection: - https://nde.nl/ontology/hc/collection/na-government-records refers_to_custodian: https://nde.nl/ontology/hc/nl-na description: Dutch National Archives MAIS-Flexis deployment annotations: specificity_score: 0.1 specificity_rationale: Generic utility class/slot created during migration custodian_types: "['*']"