id: https://nde.nl/ontology/hc/class/Department
name: department_class
title: Department Class
prefixes:
  linkml: https://w3id.org/linkml/
  hc: https://nde.nl/ontology/hc/
  crm: http://www.cidoc-crm.org/cidoc-crm/
  prov: http://www.w3.org/ns/prov#
  schema: http://schema.org/
  org: http://www.w3.org/ns/org#
  dcterms: http://purl.org/dc/terms/
  wd: http://www.wikidata.org/entity/
  rico: https://www.ica.org/standards/RiC/ontology#
default_prefix: hc
imports:
  - linkml:types
  - ../slots/20260202_matang/new/contact_point
  - ../slots/20260202_matang/has_description
  - ../slots/20260202_matang/identified_by
  - ../slots/20260202_matang/has_label
  - ../slots/20260202_matang/has_score
  - ../slots/20260202_matang/has_staff
  - ../slots/20260202_matang/has_type
  - ../slots/20260202_matang/dissolved_by
  - ../slots/20260202_matang/established_by
  - ../slots/20260202_matang/managed_by
  - ../slots/20260202_matang/located_at
  - ../slots/20260202_matang/new/mandate
  - ../slots/20260202_matang/new/parent_department
  - ../slots/20260202_matang/new/refers_to_custodian
classes:
  Department:
    class_uri: org:OrganizationalUnit
    description: "Formal department within a heritage custodian organization.\n\n**DEFINITION**:\n\nDepartment represents a FORMAL organizational unit within a heritage\ninstitution, often with regulatory, legal, or governance significance.\nDepartments typically have:\n- Official mandate or charter\n- Defined responsibilities\n- Budget allocation\n- Reporting structure\n- Staff positions with formal titles\n\n**DISTINCTION FROM OrganizationalStructure**:\n\n| Department | OrganizationalStructure |\n|------------|-------------------------|\n| Formal, often codified | Informal, operational |\n| Legal/regulatory basis | Pragmatic organization |\n| Budget line items | Ad-hoc groupings |\n| Charter/mandate | Flexible scope |\n| \"Archives Department\" | \"Digital Preservation Team\" |\n\nBoth use `org:OrganizationalUnit` but represent different levels of formality.\n\n**ARCHIVE CONTEXT**:\n\nIn archival institutions, \"department\" often refers to:\n- Record groups managed (e.g., \"Colonial\
      \ Records Department\")\n- Functional areas (e.g., \"Preservation Department\")\n- Public service units (e.g., \"Reference Department\")\n\nArchiveTypeEnum value \"DEPARTMENT\" (Q107679962) maps to this class when\nused to describe archival organizational units.\n\n**Wikidata Alignment**:\n- Q2366457 (department - organizational unit)\n- Q107679962 (archival unit)\n\n**W3C ORG Alignment**:\n\n`org:OrganizationalUnit` - \"An Organization such as a University Support Unit\nwhich is part of some larger FormalOrganization and only has full recognition\nwithin the context of that FormalOrganization.\"\n\n**RELATIONSHIP TO OTHER CLASSES**:\n\n```\nCustodian (hub)\n  \u2502\n  \u251C\u2500\u2500 organizational_structure \u2192 OrganizationalStructure[] (informal)\n  \u2502\n  \u2514\u2500\u2500 departments \u2192 Department[] (THIS CLASS - formal)\n        \u251C\u2500\u2500 department_head \u2192 PersonObservation\n        \u251C\u2500\u2500 manages_collections \u2192 Collection[]\n    \
      \    \u251C\u2500\u2500 parent_department \u2192 Department\n        \u251C\u2500\u2500 sub_departments \u2192 Department[]\n        \u2514\u2500\u2500 located_at \u2192 AuxiliaryPlace\n```\n\n**USE CASES**:\n\n1. **National Archive Department**:\n   - department_name: \"Colonial Records Department\"\n   - mandate: \"Preserves and provides access to colonial-era government records\"\n   - manages_collections: [Colonial Administration Fonds, Trade Company Records]\n   \n2. **Museum Department**:\n   - department_name: \"Paintings Department\"\n   - department_head: \"Dr. Jane Smith, Curator of Dutch Paintings\"\n   - manages_collections: [Dutch Golden Age Collection, Flemish Baroque]\n   \n3. **Library Department**:\n   - department_name: \"Special Collections Department\"\n   - mandate: \"Acquires, preserves, and provides access to rare materials\"\n   - manages_collections: [Rare Books, Manuscripts, Maps]\n\n**LINK TO ArchiveTypeEnum**:\n\nThe ArchiveTypeEnum value \"DEPARTMENT\"\
      \ (Q107679962) describes archives\norganized as departments within larger institutions. This class provides\nthe structural representation for such organizational units.\n"
    exact_mappings:
    - org:OrganizationalUnit
    - wikidata:Q2366457
    close_mappings:
    - rico:Agent
    - schema:Organization
    related_mappings:
    - crm:E74_Group
    - wikidata:Q107679962
    slots:
    - contact_point
    - has_label
    - has_type
    - has_description
    - administered_by
    - identified_by
    - dissolved_by
    - located_at
    - mandate
    - parent_department
    - refers_to_custodian
    - has_staff
    - has_score
    slot_usage:
      identified_by:
#         range: string # uriorcurie
        required: true
        identifier: true
        examples:
        - value: https://nde.nl/ontology/hc/dept/nationaal-archief-colonial-records
      has_label:
        range: Label
        inlined: true
        multivalued: true
        required: true
        examples:
        - value:
            has_text: Colonial Records Department
            has_type: DepartmentName
        - value:
            has_text: CRD
            has_type: DepartmentCode
        - value:
            has_text: Paintings Department
            has_type: DepartmentName
        - value:
            has_text: PNTG
            has_type: DepartmentCode
      has_type:
        range: LabelType
        inlined: true
        required: false
      has_description:
#         range: string
        inlined: false # Fixed invalid inline for primitive type
        required: false
        examples:
        - value:
            has_text: The Colonial Records Department preserves and provides access to government records from the Dutch colonial period (1602-1949). Holdings include VOC archives, colonial administration files, and diplomatic correspondence.
      mandate:
#         range: string
        examples:
        - value: Established by Royal Decree of 1891 to manage and preserve records of the Dutch East Indies administration. Mandate expanded in 1950 to include all colonial-era records.
      parent_department:
        range: Department
        examples:
        - value: https://nde.nl/ontology/hc/dept/nationaal-archief-collections
      administered_by:
        range: Manager
        inlined: true
        required: false
        examples:
        - value:
            has_name: Dr. Maria van der Berg
            has_title: Head of Colonial Records Department
      has_staff:
        range: PersonObservation
        multivalued: true
        inlined_as_list: true
      located_at:
        examples:
        - value: https://nde.nl/ontology/hc/aux-place/nationaal-archief-building-b
      contact_point:
#         range: string
        examples:
        - value: colonial-records@nationaalarchief.nl
        - value: https://www.nationaalarchief.nl/onderzoeken/colonial-records
      dissolved_by:
        range: DissolutionEvent
        inlined: true
      refers_to_custodian:
        range: Custodian
        required: true
        examples:
        - value: https://nde.nl/ontology/hc/nl-zh-hag-a-na
    comments:
    - Department represents FORMAL organizational units (vs informal OrganizationalStructure)
    - Often has legal/regulatory basis (charter, mandate, decree)
    - Maps to ArchiveTypeEnum DEPARTMENT (Q107679962) concept
    - Hierarchical structure via parent_department/sub_departments
    - Links to Collections via manages_collections (rico:isManagerOf)
    - Links to staff via department_head and staff_members
    see_also:
    - https://www.wikidata.org/wiki/Q2366457
    - https://www.wikidata.org/wiki/Q107679962
    - https://www.w3.org/ns/org#OrganizationalUnit
    - https://www.ica.org/standards/RiC/ontology#Agent
    examples:
    - value:
        identified_by: https://nde.nl/ontology/hc/dept/nationaal-archief-colonial-records
        has_label:
        - has_text: Colonial Records Department
          has_type: DepartmentName
        - has_text: CRD
          has_type: DepartmentCode
        has_description:
          has_text: Preserves and provides access to government records from the Dutch colonial period (1602-1949). Holdings include VOC archives, colonial administration files, and diplomatic correspondence.
        mandate: Established by Royal Decree of 1891 to manage and preserve records of the Dutch East Indies administration.
        established_by:
          temporal_extent:
            begin_of_the_begin: '1891-06-15'
        contact_point: colonial-records@nationaalarchief.nl
        refers_to_custodian: https://nde.nl/ontology/hc/nl-zh-hag-a-na
    - value:
        identified_by: https://nde.nl/ontology/hc/dept/rijksmuseum-paintings
        has_label:
        - has_text: Paintings Department
          has_type: DepartmentName
        - has_text: PNTG
          has_type: DepartmentCode
        has_description:
          has_text: Responsible for the museum's collection of paintings from the Middle Ages to the 20th century. Includes Dutch Golden Age masterpieces, Flemish Baroque, and European paintings.
        administered_by:
          has_name: Dr. Pieter Roelofs
          has_title: Head of Paintings Department
        refers_to_custodian: https://nde.nl/ontology/hc/nl-nh-ams-m-rm
    annotations:
      specificity_score: 0.1
      specificity_rationale: Generic utility class/slot created during migration
      custodian_types: "['*']"