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glam/schemas/20251121/linkml/modules/classes/Department.yaml
kempersc 4319f38c05 Add archived slots for audience size, audience type, and capacity metrics 
- Created new YAML files for audience size and audience type slots, defining their properties and annotations.
- Added archived capacity slots including cubic meters, linear meters, item count, and descriptions, with appropriate URIs and ranges.
- Introduced a template specificity slot for context-aware RAG filtering.
- Consolidated capacity-related slots into a unified structure, including has_or_had_capacity, capacity_type, and capacity_value, with detailed descriptions and examples.
2026-01-17 18:53:23 +01:00

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YAML
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id: https://nde.nl/ontology/hc/class/Department
name: department_class
title: Department Class
prefixes:
linkml: https://w3id.org/linkml/
hc: https://nde.nl/ontology/hc/
crm: http://www.cidoc-crm.org/cidoc-crm/
prov: http://www.w3.org/ns/prov#
schema: http://schema.org/
org: http://www.w3.org/ns/org#
dcterms: http://purl.org/dc/terms/
wd: http://www.wikidata.org/entity/
rico: https://www.ica.org/standards/RiC/ontology#
default_prefix: hc
imports:
- linkml:types
- ./Custodian
- ./OrganizationalStructure
- ./Collection
- ./PersonObservation
- ../slots/has_or_had_staff_member
- ../slots/contact_point
- ../slots/located_at
- ../slots/refers_to_custodian
- ../slots/department_code
- ../slots/department_description
- ../slots/department_head
- ../slots/department_id
- ../slots/department_name
- ../slots/dissolved_date
- ../slots/established_date
- ../slots/has_or_had_manages_collection
- ../slots/mandate
- ../slots/parent_department
- ../slots/specificity_annotation
- ../slots/has_or_had_sub_department
- ../slots/has_or_had_score # was: template_specificity - migrated per Rule 53 (2026-01-17)
- ./AuxiliaryPlace
- ./SpecificityAnnotation
- ./TemplateSpecificityScore # was: TemplateSpecificityScores - migrated per Rule 53 (2026-01-17)
- ./TemplateSpecificityType
- ./TemplateSpecificityTypes
- ../slots/contact_point
- ../slots/department_code
- ../slots/department_description
- ../slots/department_head
- ../slots/department_id
- ../slots/department_name
- ../slots/dissolved_date
- ../slots/established_date
- ../slots/has_or_had_manages_collection
- ../slots/has_or_had_staff_member
- ../slots/has_or_had_sub_department
- ../slots/located_at
- ../slots/mandate
- ../slots/parent_department
- ../slots/refers_to_custodian
- ../slots/specificity_annotation
- ../slots/has_or_had_score # was: template_specificity - migrated per Rule 53 (2026-01-17)
- ../slots/contact_point
- ../slots/department_code
- ../slots/department_description
- ../slots/department_head
- ../slots/department_id
- ../slots/department_name
- ../slots/dissolved_date
- ../slots/established_date
- ../slots/has_or_had_manages_collection
- ../slots/has_or_had_staff_member
- ../slots/has_or_had_sub_department
- ../slots/located_at
- ../slots/mandate
- ../slots/parent_department
- ../slots/refers_to_custodian
- ../slots/specificity_annotation
- ../slots/has_or_had_score # was: template_specificity - migrated per Rule 53 (2026-01-17)
classes:
Department:
class_uri: org:OrganizationalUnit
description: "Formal department within a heritage custodian organization.\n\n**DEFINITION**:\n\nDepartment represents\
\ a FORMAL organizational unit within a heritage\ninstitution, often with regulatory, legal, or governance significance.\n\
Departments typically have:\n- Official mandate or charter\n- Defined responsibilities\n- Budget allocation\n- Reporting\
\ structure\n- Staff positions with formal titles\n\n**DISTINCTION FROM OrganizationalStructure**:\n\n| Department |\
\ OrganizationalStructure |\n|------------|-------------------------|\n| Formal, often codified | Informal, operational\
\ |\n| Legal/regulatory basis | Pragmatic organization |\n| Budget line items | Ad-hoc groupings |\n| Charter/mandate\
\ | Flexible scope |\n| \"Archives Department\" | \"Digital Preservation Team\" |\n\nBoth use `org:OrganizationalUnit`\
\ but represent different levels of formality.\n\n**ARCHIVE CONTEXT**:\n\nIn archival institutions, \"department\" often\
\ refers to:\n- Record groups managed (e.g., \"Colonial Records Department\")\n- Functional areas (e.g., \"Preservation\
\ Department\")\n- Public service units (e.g., \"Reference Department\")\n\nArchiveTypeEnum value \"DEPARTMENT\" (Q107679962)\
\ maps to this class when\nused to describe archival organizational units.\n\n**Wikidata Alignment**:\n- Q2366457 (department\
\ - organizational unit)\n- Q107679962 (archival unit)\n\n**W3C ORG Alignment**:\n\n`org:OrganizationalUnit` - \"An\
\ Organization such as a University Support Unit\nwhich is part of some larger FormalOrganization and only has full\
\ recognition\nwithin the context of that FormalOrganization.\"\n\n**RELATIONSHIP TO OTHER CLASSES**:\n\n```\nCustodian\
\ (hub)\n │\n ├── organizational_structure → OrganizationalStructure[] (informal)\n │\n └── departments → Department[]\
\ (THIS CLASS - formal)\n ├── department_head → PersonObservation\n ├── manages_collections → Collection[]\n\
\ ├── parent_department → Department\n ├── sub_departments → Department[]\n └── located_at → AuxiliaryPlace\n\
```\n\n**USE CASES**:\n\n1. **National Archive Department**:\n - department_name: \"Colonial Records Department\"\n\
\ - mandate: \"Preserves and provides access to colonial-era government records\"\n - manages_collections: [Colonial\
\ Administration Fonds, Trade Company Records]\n \n2. **Museum Department**:\n - department_name: \"Paintings Department\"\
\n - department_head: \"Dr. Jane Smith, Curator of Dutch Paintings\"\n - manages_collections: [Dutch Golden Age\
\ Collection, Flemish Baroque]\n \n3. **Library Department**:\n - department_name: \"Special Collections Department\"\
\n - mandate: \"Acquires, preserves, and provides access to rare materials\"\n - manages_collections: [Rare Books,\
\ Manuscripts, Maps]\n\n**LINK TO ArchiveTypeEnum**:\n\nThe ArchiveTypeEnum value \"DEPARTMENT\" (Q107679962) describes\
\ archives\norganized as departments within larger institutions. This class provides\nthe structural representation\
\ for such organizational units.\n"
exact_mappings:
- org:OrganizationalUnit
- wikidata:Q2366457
close_mappings:
- rico:Agent
- schema:Organization
related_mappings:
- crm:E74_Group
- wikidata:Q107679962
slots:
- contact_point
- department_code
- department_description
- department_head
- department_id
- department_name
- dissolved_date
- established_date
- located_at
- has_or_had_manages_collection
- mandate
- parent_department
- refers_to_custodian
- specificity_annotation
- has_or_had_staff_member
- has_or_had_sub_department
- has_or_had_score # was: template_specificity - migrated per Rule 53 (2026-01-17)
slot_usage:
department_id:
range: uriorcurie
required: true
identifier: true
examples:
- value: https://nde.nl/ontology/hc/dept/nationaal-archief-colonial-records
description: Colonial Records Department at National Archives
department_name:
range: string
required: true
examples:
- value: Colonial Records Department
- value: Paintings Department
- value: Special Collections Department
- value: Preservation and Conservation Department
department_code:
range: string
examples:
- value: CRD
description: Colonial Records Department
- value: PNTG
description: Paintings Department
- value: SPECCOLL
description: Special Collections
department_description:
range: string
examples:
- value: The Colonial Records Department preserves and provides access to government records from the Dutch colonial
period (1602-1949). Holdings include VOC archives, colonial administration files, and diplomatic correspondence.
mandate:
range: string
examples:
- value: Established by Royal Decree of 1891 to manage and preserve records of the Dutch East Indies administration.
Mandate expanded in 1950 to include all colonial-era records.
parent_department:
range: Department
examples:
- value: https://nde.nl/ontology/hc/dept/nationaal-archief-collections
description: Parent Collections Division
has_or_had_sub_department:
range: Department
multivalued: true
inlined_as_list: true
examples:
- value:
- https://nde.nl/ontology/hc/dept/na-colonial-voc
- https://nde.nl/ontology/hc/dept/na-colonial-wic
description: VOC and WIC sub-departments
department_head:
range: PersonObservation
examples:
- value:
person_name: Dr. Maria van der Berg
staff_role: ARCHIVIST
role_title: Head of Colonial Records Department
description: Department head
has_or_had_staff_member:
range: PersonObservation
multivalued: true
inlined_as_list: true
has_or_had_manages_collection:
range: Collection
multivalued: true
inlined_as_list: true
examples:
- value:
- https://nde.nl/ontology/hc/collection/na-voc-archives
- https://nde.nl/ontology/hc/collection/na-colonial-maps
description: Collections managed by Colonial Records Dept
located_at:
examples:
- value: https://nde.nl/ontology/hc/aux-place/nationaal-archief-building-b
description: Department located in Building B
contact_point:
range: string
examples:
- value: colonial-records@nationaalarchief.nl
- value: https://www.nationaalarchief.nl/onderzoeken/colonial-records
established_date:
range: date
examples:
- value: '1891-06-15'
description: Colonial Records Dept established by Royal Decree
dissolved_date:
range: date
refers_to_custodian:
range: Custodian
required: true
examples:
- value: https://nde.nl/ontology/hc/nl-zh-hag-a-na
description: Department of National Archives
comments:
- Department represents FORMAL organizational units (vs informal OrganizationalStructure)
- Often has legal/regulatory basis (charter, mandate, decree)
- Maps to ArchiveTypeEnum DEPARTMENT (Q107679962) concept
- Hierarchical structure via parent_department/sub_departments
- Links to Collections via manages_collections (rico:isManagerOf)
- Links to staff via department_head and staff_members
see_also:
- https://www.wikidata.org/wiki/Q2366457
- https://www.wikidata.org/wiki/Q107679962
- https://www.w3.org/ns/org#OrganizationalUnit
- https://www.ica.org/standards/RiC/ontology#Agent
examples:
- value:
department_id: https://nde.nl/ontology/hc/dept/nationaal-archief-colonial-records
department_name: Colonial Records Department
department_code: CRD
department_description: 'Preserves and provides access to government records from the
Dutch colonial period (1602-1949). Holdings include VOC archives,
colonial administration files, and diplomatic correspondence.
'
mandate: 'Established by Royal Decree of 1891 to manage and preserve
records of the Dutch East Indies administration.
'
established_date: '1891-06-15'
has_or_had_manages_collection:
- https://nde.nl/ontology/hc/collection/na-voc-archives
- https://nde.nl/ontology/hc/collection/na-wic-archives
contact_point: colonial-records@nationaalarchief.nl
refers_to_custodian: https://nde.nl/ontology/hc/nl-zh-hag-a-na
description: National Archives Colonial Records Department
- value:
department_id: https://nde.nl/ontology/hc/dept/rijksmuseum-paintings
department_name: Paintings Department
department_code: PNTG
department_description: 'Responsible for the museum''s collection of paintings from the
Middle Ages to the 20th century. Includes Dutch Golden Age
masterpieces, Flemish Baroque, and European paintings.
'
department_head:
person_name: Dr. Pieter Roelofs
staff_role: CURATOR
role_title: Head of Paintings Department
has_or_had_manages_collection:
- https://nde.nl/ontology/hc/collection/rm-dutch-paintings
- https://nde.nl/ontology/hc/collection/rm-flemish-paintings
refers_to_custodian: https://nde.nl/ontology/hc/nl-nh-ams-m-rm
description: Rijksmuseum Paintings Department
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