kempersc/glam
1
0
Fork 0
Code Issues Pull requests Projects Releases Packages Wiki Activity Actions
glam/schemas/20251121/linkml/modules/classes/CustodianArchive.yaml
kempersc 69a22e2b5a Refactor and expand LinkML slot definitions 
- Deleted the `rights_statement_url` slot definition as it is no longer needed.
- Added multiple new slots including `has_legal_basis`, `has_statement`, `impose`, `pose_condition`, and `reviewed_through` with detailed descriptions and ontology alignments.
- Updated existing slots to improve clarity and consistency, including renaming `close_mappings` to `related_mappings` in several definitions.
- Enhanced the `require` slot with additional aliases for better usability.
- Improved documentation and comments across all slot definitions to clarify their purpose and usage.
2026-02-08 23:37:44 +01:00

248 lines
15 KiB
YAML
Raw Blame History

id: https://nde.nl/ontology/hc/class/CustodianArchive
name: custodian_archive_class
title: CustodianArchive Class
imports:
- linkml:types
- ../enums/ArchiveProcessingStatusEnum
- ../slots/20260202_matang/new/creating_agency
- ../slots/20260202_matang/accumulated_at
- ../slots/20260202_matang/has_description
- ../slots/20260202_matang/has_label
- ../slots/20260202_matang/has_note
- ../slots/20260202_matang/has_quantity
- ../slots/20260202_matang/has_score
- ../slots/20260202_matang/has_type
- ../slots/20260202_matang/new/hold_or_held_record_set_type
- ../slots/20260202_matang/accessioned_through
- ../slots/20260202_matang/appended_with
- ../slots/20260202_matang/conducted_by
- ../slots/20260202_matang/derive_from
- ../slots/20260202_matang/generated_by
- ../slots/20260202_matang/stored_at
- ../slots/20260202_matang/transferred
- ../slots/20260202_matang/new/lifecycle_phase_type
- ../slots/20260202_matang/new/managing_unit
- ../slots/20260202_matang/new/processing_completed_date
- ../slots/20260202_matang/new/processing_priority
- ../slots/20260202_matang/new/processing_started_date
- ../slots/20260202_matang/new/processing_status
- ../slots/20260202_matang/new/refers_to_custodian
- ../slots/20260202_matang/temporal_extent
prefixes:
linkml: https://w3id.org/linkml/
hc: https://nde.nl/ontology/hc/
crm: http://www.cidoc-crm.org/cidoc-crm/
dcterms: http://purl.org/dc/terms/
rico: https://www.ica.org/standards/RiC/ontology#
prov: http://www.w3.org/ns/prov#
time: http://www.w3.org/2006/time#
org: http://www.w3.org/ns/org#
premis: http://www.loc.gov/premis/rdf/v3/
skos: http://www.w3.org/2004/02/skos/core#
wd: http://www.wikidata.org/entity/
schema: http://schema.org/
rdfs: http://www.w3.org/2000/01/rdf-schema#
xsd: http://www.w3.org/2001/XMLSchema#
classes:
CustodianArchive:
is_a: ReconstructedEntity
class_uri: rico:RecordSet
slots:
- accessioned_through
- accumulated_at
- has_note
- has_description
- has_label
- creating_agency
- has_type
- has_quantity
- hold_or_held_record_set_type
- lifecycle_phase_type
- managing_unit
- processing_completed_date
- processing_priority
- processing_started_date
- processing_status
- refers_to_custodian
- stored_at
- appended_with
- has_score
- transferred
- temporal_extent
- derived_from
- generated_by
description: "Represents OPERATIONAL ARCHIVES created by a heritage custodian through its\ndaily activities that are NOT YET integrated into the formal heritage collection\n(CustodianCollection).\n\n**CRITICAL DISTINCTION - THREE-TIER RECORDS LIFECYCLE**:\n\n```\n\u250C\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2510\n\u2502 CustodianAdministration \u2502\n\u2502 \u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550 \u2502\n\u2502 ACTIVE records\
\ in daily use \u2502\n\u2502 - Current correspondence, invoices, personnel files \u2502\n\u2502 - Digital files on shared drives \u2502\n\u2502 - Email systems, databases \u2502\n\u2502 - Actively referenced and modified \u2502\n\u2502 - Managed by business units, NOT archives \u2502\n\u2514\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2518\n \u2193\n (Retention period ends, \n \
\ transferred to archives)\n \u2193\n\u250C\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2510\n\u2502 CustodianArchive (THIS CLASS) \u2502\n\u2502 \u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550 \u2502\n\u2502 INACTIVE records awaiting archival processing \u2502\n\u2502 - Transferred from administration to archives \u2502\n\u2502 - In BACKLOG\
\ - may wait DECADES for processing \u2502\n\u2502 - Basic accession-level description only \u2502\n\u2502 - NOT searchable by researchers (no finding aid) \u2502\n\u2502 - Tracked in CMS for inventory purposes \u2502\n\u2502 - May undergo appraisal, arrangement, description \u2502\n\u2514\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2518\n \u2193\n (Archival processing complete,\n finding aid created)\n \u2193\n\u250C\
\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2510\n\u2502 CustodianCollection \u2502\n\u2502 \u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550\u2550 \u2502\n\u2502 PROCESSED heritage collection \u2502\n\u2502 - Full finding aid available \u2502\n\u2502 - Searchable by researchers \u2502\n\u2502 - Arranged and described per archival\
\ standards \u2502\n\u2502 - Integrated into institution's public collection \u2502\n\u2502 - Managed as cultural heritage \u2502\n\u2514\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2518\n```\n\n**WHY THIS MATTERS**:\n\nArchival institutions (national archives, municipal archives, corporate archives)\ncreate their OWN operational records through daily activities:\n- Correspondence with depositors\n- Acquisition documentation\n- Conservation reports\n- Staff files\n- Financial records\n- Research request logs\n\nThese institutional records are DISTINCT\
\ from the heritage collections they manage.\nA national archive managing 17th-century municipal records ALSO has its own\n20th-21st century operational archives that may take decades to process.\n\n**TEMPORAL REALITY**:\n\nProcessing backlogs are measured in DECADES, not months:\n- Large national archives: 30-50 year backlogs common\n- Government transfers: Often 20+ years before processing\n- Corporate archives: Legacy records may wait indefinitely\n\n**RiC-O ALIGNMENT**:\n\n- **rico:RecordSet**: Primary class for archival aggregations\n- **rico:hasAccumulationDate**: When records were accumulated (created/received)\n- **rico:hasAccumulator**: Agent that accumulated the records\n- **rico:Activity**: Processing activities (appraisal, arrangement, description)\n\n**RELATIONSHIP TO OTHER CLASSES**:\n\n- **CustodianAdministration**: Active records \u2192 transfers TO CustodianArchive\n- **CustodianCollection**: Processed archives \u2192 CustodianArchive transfers TO this\n- **CollectionManagementSystem**:\
\ Tracks CustodianArchive for inventory\n- **Storage**: Physical location of unprocessed archives\n- **OrganizationalStructure**: Unit responsible for processing\n\n**RELATIONSHIP TO LIFECYCLE TYPE CLASSES**:\n\nCustodianArchive (this class) is an INSTANCE class representing actual\noperational archives. It can be TYPED using lifecycle phase classifications:\n\n- **CurrentArchive** (Q3621648): Active records in daily use\n - skos:broaderTransitive links CustodianArchive \u2192 CurrentArchive type\n- **DepositArchive** (Q244904): Intermediate/semi-current records\n- **HistoricalArchive** (Q3621673): Permanent archival records\n\nUse `lifecycle_phase_type` slot to classify by lifecycle position.\n"
exact_mappings:
- rico:RecordSet
close_mappings:
- rico:RecordResource
- premis:IntellectualEntity
related_mappings:
- rico:hasAccumulationDate
- rico:Activity
- crm:E78_Curated_Holding
slot_usage:
has_label:
# range: string
required: true
inlined: false # Fixed invalid inline for primitive type
examples:
- value:
label_text: Director's Office Correspondence 2010-2020
has_description:
# range: string
inlined: false # Fixed invalid inline for primitive type
examples:
- value:
has_description: Incoming and outgoing correspondence of the museum director including policy discussions, loan requests, and exhibition planning.
accessioned_through:
range: AccessionEvent
inlined: true
required: false
examples:
- value:
temporal_extent:
begin_of_the_begin: '2024-01-15'
identified_by:
- has_value: 2024-0001
has_type: Accession Number
accumulated_at:
range: Accumulation
inlined: true
examples:
- value:
temporal_extent:
begin_of_the_begin: '1990-01-01'
end_of_the_end: '2020-12-31'
creating_agency:
# range: string
required: false
has_type:
range: CustodianType
inlined: true
examples:
- value:
has_label: Municipal Archive
has_quantity:
range: integer
multivalued: true
inlined: false # Fixed invalid inline for primitive type
examples:
- value:
has_measurement_unit:
has_label: linear meters
is_estimate: true
- value:
has_measurement_unit:
has_symbol: GB
has_description: ~50,000 files
is_estimate: true
stored_at:
range: StorageLocation
multivalued: true
required: false
conducted_by:
range: ProcessorAgent
required: false
inlined: true
examples:
- value:
has_name: "Dr. Maria van den Berg"
processing_started_date:
range: date
required: false
examples:
- value: '2024-03-01'
processing_completed_date:
range: date
required: false
examples:
- value: '2024-09-15'
transferred:
range: TransferEvent
multivalued: true
inlined: true
inlined_as_list: true
required: false
examples:
- value:
temporal_extent:
begin_of_the_begin:
has_timestamp: '2024-10-01T00:00:00Z'
has_description:
description_text: Transferred to collection after processing complete
appended_with:
# range: string # uriorcurie
required: false
examples:
- value: https://nde.nl/ontology/hc/collection/rm-director-correspondence-2010-2020
has_note:
# range: string
multivalued: true
inlined: false # Fixed invalid inline for primitive type
examples:
- value:
id: https://nde.nl/ontology/hc/archive/rm/directors-correspondence-2010-2020
has_label:
label_text: Director's Office Correspondence 2010-2020
has_description:
has_description: Incoming and outgoing correspondence of the museum director including policy discussions, loan requests, and exhibition planning.
accessioned_through:
temporal_extent:
begin_of_the_begin: '2024-01-15'
identified_by:
- has_value: RM-2024-0001
accumulated_at:
temporal_extent:
begin_of_the_begin: '2010-01-01'
end_of_the_end: '2020-12-31'
creating_agency: Director's Office
processing_status: UNPROCESSED
processing_priority: MEDIUM
has_quantity:
- quantity_value: 12
has_measurement_unit:
has_label: linear meters
has_description: 48 boxes
is_estimate: true
refers_to_custodian: https://nde.nl/ontology/hc/nl-nh-ams-m-rm-q190804
- value:
id: https://nde.nl/ontology/hc/archive/na/2015-gov-0234
has_label:
label_text: Ministry of Finance Records 1990-2005
has_description:
has_description: Financial policy records, budget documentation, and ministerial correspondence transferred under government archives law.
accessioned_through:
temporal_extent:
begin_of_the_begin: '2015-06-01'
identified_by:
- has_value: NA-2015-GOV-0234
accumulated_at:
temporal_extent:
begin_of_the_begin: '1990-01-01'
end_of_the_end: '2005-12-31'
creating_agency: Ministry of Finance
processing_status: IN_ARRANGEMENT
processing_priority: HIGH
has_quantity:
- quantity_value: 85
has_measurement_unit:
has_label: linear meters
is_estimate: true
conducted_by:
has_name: "Dr. Jan de Vries"
processing_started_date: '2024-01-10'
has_notes:
- note_type: appraisal
note_content: Retained all policy files; weeded duplicate copies per retention schedule.
note_date: '2024-01-10'
refers_to_custodian: https://nde.nl/ontology/hc/nl-na
annotations:
custodian_types: "['*']"
Reference in a new issue View git blame Copy permalink