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glam/schemas/20251121/linkml/modules/classes/Department.yaml
kempersc 626bd3a095 refactor(schemas): apply naming conventions to 261 class files 
- Apply Rule 39: RiC-O style hasOrHad*/isOrWas* for temporal slots
- Apply Rule 43: Singular noun convention (keywords → keyword)
- Update slot references to match renamed slot files
- Maintain schema integrity across all class definitions
2026-01-10 15:36:33 +01:00

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YAML
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id: https://nde.nl/ontology/hc/class/Department
name: department_class
title: Department Class
prefixes:
linkml: https://w3id.org/linkml/
hc: https://nde.nl/ontology/hc/
crm: http://www.cidoc-crm.org/cidoc-crm/
prov: http://www.w3.org/ns/prov#
schema: http://schema.org/
org: http://www.w3.org/ns/org#
dcterms: http://purl.org/dc/terms/
wd: http://www.wikidata.org/entity/
rico: https://www.ica.org/standards/RiC/ontology#
default_prefix: hc
imports:
- linkml:types
- ./Custodian
- ./OrganizationalStructure
- ./Collection
- ./PersonObservation
- ../slots/has_or_had_staff_member
- ../slots/contact_point
- ../slots/located_at
- ../slots/refers_to_custodian
- ../slots/department_code
- ../slots/department_description
- ../slots/department_head
- ../slots/department_id
- ../slots/department_name
- ../slots/dissolved_date
- ../slots/established_date
- ../slots/has_or_had_manages_collection
- ../slots/mandate
- ../slots/parent_department
- ../slots/specificity_annotation
- ../slots/has_or_had_sub_department
- ../slots/template_specificity
- ./AuxiliaryPlace
- ./SpecificityAnnotation
- ./TemplateSpecificityScores
classes:
Department:
class_uri: org:OrganizationalUnit
description: "Formal department within a heritage custodian organization.\n\n\
**DEFINITION**:\n\nDepartment represents a FORMAL organizational unit within\
\ a heritage\ninstitution, often with regulatory, legal, or governance significance.\n\
Departments typically have:\n- Official mandate or charter\n- Defined responsibilities\n\
- Budget allocation\n- Reporting structure\n- Staff positions with formal titles\n\
\n**DISTINCTION FROM OrganizationalStructure**:\n\n| Department | OrganizationalStructure\
\ |\n|------------|-------------------------|\n| Formal, often codified | Informal,\
\ operational |\n| Legal/regulatory basis | Pragmatic organization |\n| Budget\
\ line items | Ad-hoc groupings |\n| Charter/mandate | Flexible scope |\n| \"\
Archives Department\" | \"Digital Preservation Team\" |\n\nBoth use `org:OrganizationalUnit`\
\ but represent different levels of formality.\n\n**ARCHIVE CONTEXT**:\n\nIn\
\ archival institutions, \"department\" often refers to:\n- Record groups managed\
\ (e.g., \"Colonial Records Department\")\n- Functional areas (e.g., \"Preservation\
\ Department\")\n- Public service units (e.g., \"Reference Department\")\n\n\
ArchiveTypeEnum value \"DEPARTMENT\" (Q107679962) maps to this class when\n\
used to describe archival organizational units.\n\n**Wikidata Alignment**:\n\
- Q2366457 (department - organizational unit)\n- Q107679962 (archival unit)\n\
\n**W3C ORG Alignment**:\n\n`org:OrganizationalUnit` - \"An Organization such\
\ as a University Support Unit\nwhich is part of some larger FormalOrganization\
\ and only has full recognition\nwithin the context of that FormalOrganization.\"\
\n\n**RELATIONSHIP TO OTHER CLASSES**:\n\n```\nCustodian (hub)\n │\n ├── organizational_structure\
\ → OrganizationalStructure[] (informal)\n │\n └── departments → Department[]\
\ (THIS CLASS - formal)\n ├── department_head → PersonObservation\n \
\ ├── manages_collections → Collection[]\n ├── parent_department\
\ → Department\n ├── sub_departments → Department[]\n └── located_at\
\ → AuxiliaryPlace\n```\n\n**USE CASES**:\n\n1. **National Archive Department**:\n\
\ - department_name: \"Colonial Records Department\"\n - mandate: \"Preserves\
\ and provides access to colonial-era government records\"\n - manages_collections:\
\ [Colonial Administration Fonds, Trade Company Records]\n \n2. **Museum Department**:\n\
\ - department_name: \"Paintings Department\"\n - department_head: \"Dr.\
\ Jane Smith, Curator of Dutch Paintings\"\n - manages_collections: [Dutch\
\ Golden Age Collection, Flemish Baroque]\n \n3. **Library Department**:\n\
\ - department_name: \"Special Collections Department\"\n - mandate: \"\
Acquires, preserves, and provides access to rare materials\"\n - manages_collections:\
\ [Rare Books, Manuscripts, Maps]\n\n**LINK TO ArchiveTypeEnum**:\n\nThe ArchiveTypeEnum\
\ value \"DEPARTMENT\" (Q107679962) describes archives\norganized as departments\
\ within larger institutions. This class provides\nthe structural representation\
\ for such organizational units.\n"
exact_mappings:
- org:OrganizationalUnit
- wikidata:Q2366457
close_mappings:
- rico:Agent
- schema:Organization
related_mappings:
- crm:E74_Group
- wikidata:Q107679962
slots:
- contact_point
- department_code
- department_description
- department_head
- department_id
- department_name
- dissolved_date
- established_date
- located_at
- has_or_had_manages_collection
- mandate
- parent_department
- refers_to_custodian
- specificity_annotation
- has_or_had_staff_member
- has_or_had_sub_department
- template_specificity
slot_usage:
department_id:
slot_uri: dcterms:identifier
description: |
Unique identifier for this department.
Format: URI following NDE Heritage Custodian ontology conventions.
range: uriorcurie
required: true
identifier: true
examples:
- value: https://nde.nl/ontology/hc/dept/nationaal-archief-colonial-records
description: Colonial Records Department at National Archives
department_name:
slot_uri: skos:prefLabel
description: |
Official name of the department.
SKOS: prefLabel for preferred lexical label.
Should be the formal name as used in official documents,
organizational charts, and governance records.
range: string
required: true
examples:
- value: Colonial Records Department
- value: Paintings Department
- value: Special Collections Department
- value: Preservation and Conservation Department
department_code:
slot_uri: skos:notation
description: |
Short code or has_or_had_abbreviation for the department.
SKOS: notation for coding system identifiers.
Often used in internal systems, budget codes, or reference numbers.
range: string
examples:
- value: CRD
description: Colonial Records Department
- value: PNTG
description: Paintings Department
- value: SPECCOLL
description: Special Collections
department_description:
slot_uri: dcterms:description
description: |
Description of the department's purpose, scope, and activities.
Dublin Core: description for free-text description.
range: string
examples:
- value: The Colonial Records Department preserves and provides access to
government records from the Dutch colonial period (1602-1949). Holdings
include VOC archives, colonial administration files, and diplomatic correspondence.
mandate:
slot_uri: org:purpose
description: |
Formal mandate, charter, or mission statement for the department.
W3C ORG: purpose for organizational purpose statement.
May reference:
- Legal basis (law, regulation, decree)
- Charter document
- Ministerial order
- Governance decision
range: string
examples:
- value: Established by Royal Decree of 1891 to manage and preserve records
of the Dutch East Indies administration. Mandate expanded in 1950 to include
all colonial-era records.
parent_department:
slot_uri: org:subOrganizationOf
description: "Parent department in organizational hierarchy.\n\nW3C ORG: subOrganizationOf\
\ for hierarchical relationships.\n\nExample: \"Paper Conservation Lab\"\
\ is sub-department of \n\"Conservation Department\"\n"
range: Department
examples:
- value: https://nde.nl/ontology/hc/dept/nationaal-archief-collections
description: Parent Collections Division
has_or_had_sub_department:
slot_uri: org:hasSubOrganization
description: |
Child departments in organizational hierarchy.
W3C ORG: hasSubOrganization for subordinate units.
range: Department
multivalued: true
inlined_as_list: true
examples:
- value:
- https://nde.nl/ontology/hc/dept/na-colonial-voc
- https://nde.nl/ontology/hc/dept/na-colonial-wic
description: VOC and WIC sub-departments
department_head:
slot_uri: org:headOf
description: |
Person who leads/heads this department.
W3C ORG: headOf (inverse - person heads organization).
Links to PersonObservation representing the department head.
Should include role_title like "Director", "Head", "Chief".
range: PersonObservation
examples:
- value:
person_name: Dr. Maria van der Berg
staff_role: ARCHIVIST
role_title: Head of Colonial Records Department
description: Department head
has_or_had_staff_member:
slot_uri: org:hasMember
description: |
Staff members (PersonObservation instances) working in this department.
W3C ORG: hasMember for organizational membership.
Note: department_head is also typically included in staff_members.
range: PersonObservation
multivalued: true
inlined_as_list: true
has_or_had_manages_collection:
slot_uri: rico:isManagerOf
description: |
Collections managed by this department.
RiC-O: isManagerOf for management relationships.
Links to Collection instances that this department is responsible for.
Includes both custody and intellectual control.
range: Collection
multivalued: true
inlined_as_list: true
examples:
- value:
- https://nde.nl/ontology/hc/collection/na-voc-archives
- https://nde.nl/ontology/hc/collection/na-colonial-maps
description: Collections managed by Colonial Records Dept
located_at:
slot_uri: org:basedAt
description: |
Physical location where this department operates.
W3C ORG: basedAt for organizational location.
May be different from main institution location if department
is at a branch or off-site facility.
range: uriorcurie
examples:
- value: https://nde.nl/ontology/hc/aux-place/nationaal-archief-building-b
description: Department located in Building B
contact_point:
slot_uri: schema:contactPoint
description: |
Contact information for the department.
Schema.org: contactPoint for contact details.
May include email, phone, web URL, or structured ContactPoint.
range: string
examples:
- value: colonial-records@nationaalarchief.nl
- value: https://www.nationaalarchief.nl/onderzoeken/colonial-records
established_date:
slot_uri: schema:foundingDate
description: |
Date when this department was formally established.
Schema.org: foundingDate for establishment date.
range: date
examples:
- value: '1891-06-15'
description: Colonial Records Dept established by Royal Decree
dissolved_date:
slot_uri: schema:dissolutionDate
description: |
Date when this department was dissolved or merged.
NULL if department is still active.
Schema.org: dissolutionDate for dissolution date.
range: date
refers_to_custodian:
slot_uri: org:unitOf
description: |
The Custodian hub that this department belongs to.
W3C ORG: unitOf for parent organization relationship.
Every Department MUST belong to exactly one Custodian.
range: Custodian
required: true
examples:
- value: https://nde.nl/ontology/hc/nl-zh-hag-a-na
description: Department of National Archives
specificity_annotation:
range: SpecificityAnnotation
inlined: true
template_specificity:
range: TemplateSpecificityScores
inlined: true
comments:
- Department represents FORMAL organizational units (vs informal OrganizationalStructure)
- Often has legal/regulatory basis (charter, mandate, decree)
- Maps to ArchiveTypeEnum DEPARTMENT (Q107679962) concept
- Hierarchical structure via parent_department/sub_departments
- Links to Collections via manages_collections (rico:isManagerOf)
- Links to staff via department_head and staff_members
see_also:
- https://www.wikidata.org/wiki/Q2366457
- https://www.wikidata.org/wiki/Q107679962
- https://www.w3.org/ns/org#OrganizationalUnit
- https://www.ica.org/standards/RiC/ontology#Agent
examples:
- value:
department_id: https://nde.nl/ontology/hc/dept/nationaal-archief-colonial-records
department_name: Colonial Records Department
department_code: CRD
department_description: |
Preserves and provides access to government records from the
Dutch colonial period (1602-1949). Holdings include VOC archives,
colonial administration files, and diplomatic correspondence.
mandate: |
Established by Royal Decree of 1891 to manage and preserve
records of the Dutch East Indies administration.
established_date: '1891-06-15'
has_or_had_manages_collection:
- https://nde.nl/ontology/hc/collection/na-voc-archives
- https://nde.nl/ontology/hc/collection/na-wic-archives
contact_point: colonial-records@nationaalarchief.nl
refers_to_custodian: https://nde.nl/ontology/hc/nl-zh-hag-a-na
description: National Archives Colonial Records Department
- value:
department_id: https://nde.nl/ontology/hc/dept/rijksmuseum-paintings
department_name: Paintings Department
department_code: PNTG
department_description: |
Responsible for the museum's collection of paintings from the
Middle Ages to the 20th century. Includes Dutch Golden Age
masterpieces, Flemish Baroque, and European paintings.
department_head:
person_name: Dr. Pieter Roelofs
staff_role: CURATOR
role_title: Head of Paintings Department
has_or_had_manages_collection:
- https://nde.nl/ontology/hc/collection/rm-dutch-paintings
- https://nde.nl/ontology/hc/collection/rm-flemish-paintings
refers_to_custodian: https://nde.nl/ontology/hc/nl-nh-ams-m-rm
description: Rijksmuseum Paintings Department
slots:
department_id:
description: Unique identifier for department
range: uriorcurie
department_name:
description: Official name of department
range: string
department_code:
description: Short code or has_or_had_abbreviation
range: string
department_description:
description: Description of department purpose
range: string
mandate:
description: Formal mandate or charter
range: string
parent_department:
description: Parent department in hierarchy
range: Department
has_or_had_sub_department:
description: Child departments
range: Department
multivalued: true
department_head:
description: Person heading the department
range: PersonObservation
has_or_had_manages_collection:
slot_uri: rico:isManagerOf
description: Collections managed by this department
range: Collection
multivalued: true
established_date:
description: Date department was established
range: date
dissolved_date:
description: Date department was dissolved
range: date
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