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PREMIS ontology fixes (8 schema files): - Replace invalid premis:hasRepresentation with dcterms:hasFormat - Replace invalid premis:hasAccessRestriction with odrl:hasPolicy - Replace invalid premis:hasPreservationPolicy with dcterms:conformsTo - Replace invalid premis:hasAccessPolicy with dcterms:accessRights - Replace invalid premis:hasStoragePolicy with dcterms:conformsTo - Replace invalid premis:ProcessingStatus with skos:Concept - Add proper close_mappings to valid PREMIS classes (premis:Representation, etc.) - Document hallucinated terms in Rule 51 (AGENTS.md) for future prevention Schema.org namespace fixes (3 frontend files): - Update OntologyTermPopup.tsx: add normalizeSchemaOrgUri() function - Update ontology-loader.ts: change schema prefix to https://schema.org/ - Update linkml-schema-service.ts: change schema prefix to https://schema.org/ - The schemaorg.owl file uses https:// but code was using http:// These changes ensure ontology term lookups work correctly for Schema.org terms and that LinkML schema files only reference valid ontology predicates.
213 lines
8.1 KiB
YAML
213 lines
8.1 KiB
YAML
# Archive Processing Status Enumeration
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# Tracks the lifecycle status of operational archives as they move toward integration
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# into the formal heritage collection (CustodianCollection)
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id: https://nde.nl/ontology/hc/enum/ArchiveProcessingStatusEnum
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name: archive_processing_status_enum
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title: Archive Processing Status Enumeration
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prefixes:
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linkml: https://w3id.org/linkml/
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hc: https://nde.nl/ontology/hc/
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rico: https://www.ica.org/standards/RiC/ontology#
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premis: http://www.loc.gov/premis/rdf/v3/
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enums:
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ArchiveProcessingStatusEnum:
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description: |
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Status of operational archive processing toward integration into
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CustodianCollection (formal heritage collection).
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**LIFECYCLE FLOW**:
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```
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CustodianAdministration (ACTIVE - in daily use)
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↓ (retention period ends, no longer active)
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CustodianArchive (UNPROCESSED - backlog)
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↓ (appraisal, arrangement, description)
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CustodianArchive (IN_PROCESSING)
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↓ (processing complete)
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CustodianArchive (PROCESSED_PENDING_TRANSFER)
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↓ (physically/logically transferred)
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CustodianCollection (integrated into formal collection)
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```
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**TEMPORAL REALITY**:
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Processing backlogs can span DECADES. A national archive may have
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30-50 years of unprocessed government records awaiting arrangement
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and description before they become part of the searchable collection.
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**RiC-O ALIGNMENT**:
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- rico:Activity for processing activities
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- rico:RecordResource lifecycle states
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- rico:hasAccumulationDate for when records were accumulated
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permissible_values:
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UNPROCESSED:
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description: |
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Archive material received but not yet appraised or processed.
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Sitting in backlog awaiting archival processing.
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**Characteristics**:
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- No finding aid exists
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- Not searchable by researchers
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- May have basic accession-level description only
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- Physical location tracked but not intellectually arranged
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**Duration**: Can remain in this state for DECADES
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**Example**: Government ministry records transferred in 2010,
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still awaiting processing in 2025.
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meaning: rico:Activity
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IN_APPRAISAL:
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description: |
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Archive material currently being appraised for permanent retention
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or disposal/destruction.
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**Characteristics**:
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- Archivist actively reviewing records
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- Retention decisions being made
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- Some records may be marked for destruction
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- Appraisal report in progress
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**Duration**: Weeks to months per accession
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**Example**: Corporate records being reviewed against retention
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schedule to determine what enters permanent collection.
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meaning: rico:Activity
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IN_ARRANGEMENT:
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description: |
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Archive material being physically or intellectually arranged
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according to archival principles (provenance, original order).
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**Characteristics**:
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- Fonds/series structure being established
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- Physical rehousing may be occurring
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- Hierarchical relationships being documented
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- Original order being restored or documented
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**Duration**: Weeks to months per accession
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**RiC-O**: rico:hasOrHadConstituent for hierarchical arrangement
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meaning: rico:Activity
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IN_DESCRIPTION:
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description: |
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Archive material being described (finding aid creation).
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Arrangement complete, now creating intellectual access points.
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**Characteristics**:
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- Finding aid being written (EAD, ISAD(G), etc.)
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- Metadata being created in CMS
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- Subject headings, name authorities being assigned
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- Scope and content notes being drafted
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**Duration**: Days to months depending on complexity
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**RiC-O**: rico:hasOrHadName, rico:hasOrHadIdentifier
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meaning: rico:Activity
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IN_PRESERVATION:
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description: |
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Archive material undergoing preservation treatment before
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integration into collection.
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**Characteristics**:
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- Conservation treatment (paper repair, deacidification)
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- Rehousing into archival containers
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- Digitization for preservation/access
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- Environmental stabilization
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**Duration**: Days to years for major conservation
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**PREMIS**: premis:Event (preservation activity)
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meaning: premis:Event
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PROCESSED_PENDING_TRANSFER:
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description: |
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Processing complete. Archive material awaiting physical or
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logical transfer to permanent collection storage.
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**Characteristics**:
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- Finding aid complete and approved
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- All metadata entered in CMS
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- Awaiting shelf space allocation
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- Awaiting quality review sign-off
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- May be awaiting digitization completion
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**Duration**: Days to weeks typically
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**Next State**: Transfer to CustodianCollection
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meaning: rico:Activity
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TRANSFERRED_TO_COLLECTION:
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description: |
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Archive material has been transferred to CustodianCollection.
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This CustodianArchive record is now historical reference only.
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**Characteristics**:
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- Physical/logical move complete
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- Now managed as CustodianCollection
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- CustodianArchive record retained for audit trail
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- Links to successor CustodianCollection record
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**Note**: After this status, primary record is CustodianCollection.
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CustodianArchive serves as provenance documentation.
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meaning: rico:Activity
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PARTIALLY_PROCESSED:
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description: |
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Archive material partially processed - some series/items
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integrated into collection, others still in backlog.
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**Characteristics**:
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- Large accession processed incrementally
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- High-priority series processed first
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- Remaining material still in UNPROCESSED state
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- Multiple CustodianArchive records may exist
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**Example**: 500-box accession, 50 boxes processed and
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transferred, 450 boxes still awaiting processing.
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meaning: rico:Activity
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ON_HOLD:
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description: |
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Processing suspended due to external factors.
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**Characteristics**:
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- Legal hold (litigation, investigation)
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- Donor restrictions pending resolution
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- Resource constraints (staff, funding)
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- Awaiting related accession before processing
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- Access restrictions being negotiated
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**Duration**: Indefinite until hold resolved
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meaning: rico:Activity
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DEACCESSIONED:
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description: |
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Archive material removed from custody without transfer
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to CustodianCollection.
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**Reasons**:
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- Returned to donor/creator
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- Transferred to another institution
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- Destroyed per retention schedule
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- Destroyed due to condition (mold, pests)
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**Note**: Deaccession documentation retained for audit.
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meaning: rico:Activity
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comments:
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- "Tracks operational archive lifecycle BEFORE integration into CustodianCollection"
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- "Processing backlogs commonly span decades in archival institutions"
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- "RiC-O rico:Activity used for processing activities"
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- "PREMIS premis:Event for preservation activities"
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- "Status changes should be tracked with timestamps for metrics"
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see_also:
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- "https://www.ica.org/standards/RiC/ontology#Activity"
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- "http://www.loc.gov/premis/rdf/v3/Event"
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- "https://nde.nl/ontology/hc/class/CustodianArchive"
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- "https://nde.nl/ontology/hc/class/CustodianCollection"
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