484 lines
17 KiB
YAML
484 lines
17 KiB
YAML
# Department Class - Formal archival/organizational department
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#
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# This class represents formal departments within heritage custodians,
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# particularly archive departments that manage specific record groups or functions.
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#
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# Distinct from OrganizationalStructure (informal units) - Department is a
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# more formal organizational unit often with regulatory/legal significance.
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#
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# Wikidata references:
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# - Q2366457 (department - organizational unit)
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# - Q107679962 (archival unit)
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#
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# Generation date: 2025-12-08
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#
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id: https://nde.nl/ontology/hc/class/Department
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name: department_class
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title: Department Class
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prefixes:
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linkml: https://w3id.org/linkml/
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hc: https://nde.nl/ontology/hc/
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crm: http://www.cidoc-crm.org/cidoc-crm/
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prov: http://www.w3.org/ns/prov#
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schema: http://schema.org/
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org: http://www.w3.org/ns/org#
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dcterms: http://purl.org/dc/terms/
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wd: http://www.wikidata.org/entity/
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rico: https://www.ica.org/standards/RiC/ontology#
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default_prefix: hc
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imports:
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- linkml:types
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- ./Custodian
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- ./OrganizationalStructure
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- ./Collection
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- ./PersonObservation
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# Import global slots
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- ../slots/staff_members
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- ../slots/contact_point
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- ../slots/located_at
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- ../slots/refers_to_custodian
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classes:
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Department:
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class_uri: org:OrganizationalUnit
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description: |
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Formal department within a heritage custodian organization.
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**DEFINITION**:
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Department represents a FORMAL organizational unit within a heritage
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institution, often with regulatory, legal, or governance significance.
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Departments typically have:
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- Official mandate or charter
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- Defined responsibilities
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- Budget allocation
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- Reporting structure
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- Staff positions with formal titles
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**DISTINCTION FROM OrganizationalStructure**:
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| Department | OrganizationalStructure |
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|------------|-------------------------|
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| Formal, often codified | Informal, operational |
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| Legal/regulatory basis | Pragmatic organization |
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| Budget line items | Ad-hoc groupings |
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| Charter/mandate | Flexible scope |
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| "Archives Department" | "Digital Preservation Team" |
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Both use `org:OrganizationalUnit` but represent different levels of formality.
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**ARCHIVE CONTEXT**:
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In archival institutions, "department" often refers to:
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- Record groups managed (e.g., "Colonial Records Department")
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- Functional areas (e.g., "Preservation Department")
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- Public service units (e.g., "Reference Department")
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ArchiveTypeEnum value "DEPARTMENT" (Q107679962) maps to this class when
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used to describe archival organizational units.
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**Wikidata Alignment**:
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- Q2366457 (department - organizational unit)
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- Q107679962 (archival unit)
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**W3C ORG Alignment**:
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`org:OrganizationalUnit` - "An Organization such as a University Support Unit
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which is part of some larger FormalOrganization and only has full recognition
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within the context of that FormalOrganization."
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**RELATIONSHIP TO OTHER CLASSES**:
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```
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Custodian (hub)
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│
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├── organizational_structure → OrganizationalStructure[] (informal)
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│
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└── departments → Department[] (THIS CLASS - formal)
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├── department_head → PersonObservation
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├── manages_collections → Collection[]
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├── parent_department → Department
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├── sub_departments → Department[]
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└── located_at → AuxiliaryPlace
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```
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**USE CASES**:
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1. **National Archive Department**:
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- department_name: "Colonial Records Department"
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- mandate: "Preserves and provides access to colonial-era government records"
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- manages_collections: [Colonial Administration Fonds, Trade Company Records]
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2. **Museum Department**:
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- department_name: "Paintings Department"
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- department_head: "Dr. Jane Smith, Curator of Dutch Paintings"
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- manages_collections: [Dutch Golden Age Collection, Flemish Baroque]
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3. **Library Department**:
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- department_name: "Special Collections Department"
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- mandate: "Acquires, preserves, and provides access to rare materials"
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- manages_collections: [Rare Books, Manuscripts, Maps]
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**LINK TO ArchiveTypeEnum**:
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The ArchiveTypeEnum value "DEPARTMENT" (Q107679962) describes archives
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organized as departments within larger institutions. This class provides
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the structural representation for such organizational units.
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exact_mappings:
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- org:OrganizationalUnit
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- wikidata:Q2366457
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close_mappings:
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- rico:Agent
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- schema:Organization
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related_mappings:
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- crm:E74_Group
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- wikidata:Q107679962
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slots:
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- department_id
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- department_name
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- department_code
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- department_description
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- mandate
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- parent_department
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- sub_departments
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- department_head
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- staff_members
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- manages_collections
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- located_at
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- contact_point
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- established_date
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- dissolved_date
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- refers_to_custodian
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slot_usage:
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department_id:
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slot_uri: dcterms:identifier
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description: |
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Unique identifier for this department.
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Format: URI following NDE Heritage Custodian ontology conventions.
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range: uriorcurie
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required: true
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identifier: true
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examples:
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- value: "https://nde.nl/ontology/hc/dept/nationaal-archief-colonial-records"
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description: "Colonial Records Department at National Archives"
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department_name:
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slot_uri: skos:prefLabel
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description: |
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Official name of the department.
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SKOS: prefLabel for preferred lexical label.
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Should be the formal name as used in official documents,
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organizational charts, and governance records.
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range: string
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required: true
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examples:
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- value: "Colonial Records Department"
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- value: "Paintings Department"
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- value: "Special Collections Department"
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- value: "Preservation and Conservation Department"
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department_code:
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slot_uri: skos:notation
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description: |
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Short code or abbreviation for the department.
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SKOS: notation for coding system identifiers.
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Often used in internal systems, budget codes, or reference numbers.
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range: string
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examples:
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- value: "CRD"
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description: "Colonial Records Department"
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- value: "PNTG"
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description: "Paintings Department"
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- value: "SPECCOLL"
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description: "Special Collections"
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department_description:
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slot_uri: dcterms:description
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description: |
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Description of the department's purpose, scope, and activities.
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Dublin Core: description for free-text description.
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range: string
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examples:
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- value: >-
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The Colonial Records Department preserves and provides access to
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government records from the Dutch colonial period (1602-1949).
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Holdings include VOC archives, colonial administration files,
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and diplomatic correspondence.
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mandate:
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slot_uri: org:purpose
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description: |
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Formal mandate, charter, or mission statement for the department.
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W3C ORG: purpose for organizational purpose statement.
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May reference:
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- Legal basis (law, regulation, decree)
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- Charter document
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- Ministerial order
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- Governance decision
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range: string
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examples:
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- value: >-
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Established by Royal Decree of 1891 to manage and preserve
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records of the Dutch East Indies administration. Mandate
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expanded in 1950 to include all colonial-era records.
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parent_department:
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slot_uri: org:subOrganizationOf
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description: |
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Parent department in organizational hierarchy.
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W3C ORG: subOrganizationOf for hierarchical relationships.
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Example: "Paper Conservation Lab" is sub-department of
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"Conservation Department"
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range: Department
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examples:
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- value: "https://nde.nl/ontology/hc/dept/nationaal-archief-collections"
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description: "Parent Collections Division"
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sub_departments:
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slot_uri: org:hasSubOrganization
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description: |
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Child departments in organizational hierarchy.
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W3C ORG: hasSubOrganization for subordinate units.
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range: Department
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multivalued: true
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inlined_as_list: true
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examples:
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- value:
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- "https://nde.nl/ontology/hc/dept/na-colonial-voc"
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- "https://nde.nl/ontology/hc/dept/na-colonial-wic"
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description: "VOC and WIC sub-departments"
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department_head:
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slot_uri: org:headOf
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description: |
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Person who leads/heads this department.
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W3C ORG: headOf (inverse - person heads organization).
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Links to PersonObservation representing the department head.
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Should include role_title like "Director", "Head", "Chief".
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range: PersonObservation
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examples:
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- value:
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person_name: "Dr. Maria van der Berg"
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staff_role: ARCHIVIST
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role_title: "Head of Colonial Records Department"
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description: "Department head"
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staff_members:
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slot_uri: org:hasMember
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description: |
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Staff members (PersonObservation instances) working in this department.
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W3C ORG: hasMember for organizational membership.
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Note: department_head is also typically included in staff_members.
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range: PersonObservation
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multivalued: true
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inlined_as_list: true
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manages_collections:
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slot_uri: rico:isManagerOf
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description: |
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Collections managed by this department.
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RiC-O: isManagerOf for management relationships.
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Links to Collection instances that this department is responsible for.
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Includes both custody and intellectual control.
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range: Collection
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multivalued: true
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inlined_as_list: true
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examples:
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- value:
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- "https://nde.nl/ontology/hc/collection/na-voc-archives"
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- "https://nde.nl/ontology/hc/collection/na-colonial-maps"
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description: "Collections managed by Colonial Records Dept"
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located_at:
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slot_uri: org:basedAt
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description: |
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Physical location where this department operates.
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W3C ORG: basedAt for organizational location.
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May be different from main institution location if department
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is at a branch or off-site facility.
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range: uriorcurie
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examples:
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- value: "https://nde.nl/ontology/hc/aux-place/nationaal-archief-building-b"
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description: "Department located in Building B"
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contact_point:
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slot_uri: schema:contactPoint
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description: |
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Contact information for the department.
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Schema.org: contactPoint for contact details.
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May include email, phone, web URL, or structured ContactPoint.
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range: string
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examples:
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- value: "colonial-records@nationaalarchief.nl"
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- value: "https://www.nationaalarchief.nl/onderzoeken/colonial-records"
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established_date:
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slot_uri: schema:foundingDate
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description: |
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Date when this department was formally established.
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Schema.org: foundingDate for establishment date.
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range: date
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examples:
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- value: "1891-06-15"
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description: "Colonial Records Dept established by Royal Decree"
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dissolved_date:
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slot_uri: schema:dissolutionDate
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description: |
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Date when this department was dissolved or merged.
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NULL if department is still active.
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Schema.org: dissolutionDate for dissolution date.
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range: date
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refers_to_custodian:
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slot_uri: org:unitOf
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description: |
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The Custodian hub that this department belongs to.
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W3C ORG: unitOf for parent organization relationship.
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Every Department MUST belong to exactly one Custodian.
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range: Custodian
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required: true
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examples:
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- value: "https://nde.nl/ontology/hc/nl-zh-hag-a-na"
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description: "Department of National Archives"
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comments:
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- "Department represents FORMAL organizational units (vs informal OrganizationalStructure)"
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- "Often has legal/regulatory basis (charter, mandate, decree)"
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- "Maps to ArchiveTypeEnum DEPARTMENT (Q107679962) concept"
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- "Hierarchical structure via parent_department/sub_departments"
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- "Links to Collections via manages_collections (rico:isManagerOf)"
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- "Links to staff via department_head and staff_members"
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see_also:
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- "https://www.wikidata.org/wiki/Q2366457"
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- "https://www.wikidata.org/wiki/Q107679962"
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- "https://www.w3.org/ns/org#OrganizationalUnit"
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- "https://www.ica.org/standards/RiC/ontology#Agent"
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examples:
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- value:
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department_id: "https://nde.nl/ontology/hc/dept/nationaal-archief-colonial-records"
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department_name: "Colonial Records Department"
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department_code: "CRD"
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department_description: |
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Preserves and provides access to government records from the
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Dutch colonial period (1602-1949). Holdings include VOC archives,
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colonial administration files, and diplomatic correspondence.
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mandate: |
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Established by Royal Decree of 1891 to manage and preserve
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records of the Dutch East Indies administration.
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established_date: "1891-06-15"
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manages_collections:
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- "https://nde.nl/ontology/hc/collection/na-voc-archives"
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- "https://nde.nl/ontology/hc/collection/na-wic-archives"
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contact_point: "colonial-records@nationaalarchief.nl"
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refers_to_custodian: "https://nde.nl/ontology/hc/nl-zh-hag-a-na"
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description: "National Archives Colonial Records Department"
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- value:
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department_id: "https://nde.nl/ontology/hc/dept/rijksmuseum-paintings"
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department_name: "Paintings Department"
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department_code: "PNTG"
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department_description: |
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Responsible for the museum's collection of paintings from the
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Middle Ages to the 20th century. Includes Dutch Golden Age
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masterpieces, Flemish Baroque, and European paintings.
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department_head:
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person_name: "Dr. Pieter Roelofs"
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staff_role: CURATOR
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role_title: "Head of Paintings Department"
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manages_collections:
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- "https://nde.nl/ontology/hc/collection/rm-dutch-paintings"
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- "https://nde.nl/ontology/hc/collection/rm-flemish-paintings"
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refers_to_custodian: "https://nde.nl/ontology/hc/nl-nh-ams-m-rm"
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description: "Rijksmuseum Paintings Department"
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# Slot definitions
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slots:
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department_id:
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description: Unique identifier for department
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range: uriorcurie
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department_name:
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description: Official name of department
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range: string
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department_code:
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description: Short code or abbreviation
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range: string
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department_description:
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description: Description of department purpose
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range: string
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mandate:
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description: Formal mandate or charter
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range: string
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parent_department:
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description: Parent department in hierarchy
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range: Department
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sub_departments:
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description: Child departments
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range: Department
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multivalued: true
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department_head:
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description: Person heading the department
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range: PersonObservation
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# NOTE: staff_members imported from global slot ../slots/staff_members.yaml
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manages_collections:
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slot_uri: rico:isManagerOf
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description: Collections managed by this department
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range: Collection
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multivalued: true
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# NOTE: located_at imported from global slot ../slots/located_at.yaml
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# NOTE: contact_point imported from global slot ../slots/contact_point.yaml
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# NOTE: refers_to_custodian imported from global slot ../slots/refers_to_custodian.yaml
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established_date:
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description: Date department was established
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range: date
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dissolved_date:
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description: Date department was dissolved
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range: date
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