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glam/schemas/20251121/linkml/modules/classes/CollectionManagementSystem.yaml
kempersc 4034c2a00a Refactor schema slots across multiple classes to improve consistency and clarity 
- Removed unused slots from TaxonomicAuthority, TechnicalFeature, TelevisionArchive, TentativeWorldHeritageSite, Threat, TimeSpan, Title, TradeRegister, TradeUnionArchive, TradeUnionArchiveRecordSetType, TransferEvent, UNESCODomain, UnitIdentifier, UniversityArchive, UnspecifiedType, UserCommunity, Venue, Vereinsarchiv, Verlagsarchiv, VerlagsarchivRecordSetType, Version, Verwaltungsarchiv, VideoAnnotationTypes, VideoAudioAnnotation, VideoFrame, VideoPost, VideoSubtitle, VideoTextContent, Warehouse, WebArchive, WebClaim, WebClaimsBlock, WebLink, WebPortal, WebPortalTypes, WomensArchives, WordCount, WorldHeritageSite, WritingSystem, and XPathScore.
- Introduced new slot is_or_was_retrieved_at for tracking data retrieval timestamps.
2026-01-31 00:28:09 +01:00

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YAML
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id: https://nde.nl/ontology/hc/class/CollectionManagementSystem
name: collection_management_system_class
title: CollectionManagementSystem Class
imports:
- linkml:types
- ../slots/has_or_had_identifier
- ../slots/has_or_had_label
- ../slots/has_or_had_score
- ../slots/has_or_had_standard
- ../slots/has_or_had_type
- ../slots/has_or_had_url
- ../slots/has_or_had_version
- ../slots/is_or_was_available
- ../slots/is_or_was_deployed_at
- ../slots/is_or_was_derived_from
- ../slots/is_or_was_generated_by
- ../slots/is_or_was_used_by
- ../slots/license
- ../slots/linked_data_export
- ../slots/manages_collection
- ../slots/open_source
- ../slots/powers_platform
- ../slots/refers_to_custodian
- ../slots/repository_url
- ../slots/specificity_annotation
- ../slots/temporal_extent
- ./AvailabilityStatus
- ./CMSType
- ./CMSTypes
- ./Custodian
- ./CustodianCollection
- ./CustodianObservation
- ./DeploymentEvent
- ./DigitalPlatform
- ./Identifier
- ./Label
- ./MetadataStandard
- ./MetadataStandardType
- ./ReconstructedEntity
- ./ReconstructionActivity
- ./SpecificityAnnotation
- ./TemplateSpecificityScore
- ./TemplateSpecificityType
- ./TemplateSpecificityTypes
- ./TimeSpan
- ./URL
- ./Version
prefixes:
linkml: https://w3id.org/linkml/
hc: https://nde.nl/ontology/hc/
schema: http://schema.org/
crm: http://www.cidoc-crm.org/cidoc-crm/
doap: http://usefulinc.com/ns/doap#
dcterms: http://purl.org/dc/terms/
prov: http://www.w3.org/ns/prov#
foaf: http://xmlns.com/foaf/0.1/
rico: https://www.ica.org/standards/RiC/ontology#
classes:
CollectionManagementSystem:
is_a: ReconstructedEntity
class_uri: schema:SoftwareApplication
description: "Software system used to manage heritage collections, objects, and metadata.\n\n**Definition**:\nSoftware used by the collections staff of a collecting institution or by \nindividual private collectors to document, manage, and track objects or \nspecimens in their collections.\n\n**CRITICAL DESIGN DECISION**:\n\nCollectionManagementSystem represents the SOFTWARE PRODUCT (e.g., CollectiveAccess,\nMuseumPlus, Adlib, Axiell Collections) that may power one or more DigitalPlatforms.\n\n**Relationship Architecture**:\n\n```\nCollectionManagementSystem (software product)\n \u2502\n \u251C\u2500\u2500 powers \u2192 DigitalPlatform (web interface)\n \u2502 - Rijksmuseum Website (powered by Adlib)\n \u2502 - National Archives Portal (powered by MAIS)\n \u2502\n \u2514\u2500\u2500 manages \u2192 CustodianCollection (collection records)\n - Paintings Collection\n - Archival Fonds\n```\n\n**Distinguishing\
\ CMS from DigitalPlatform**:\n\n| CMS | DigitalPlatform |\n|-----|-----------------|\n| Software product | Web interface |\n| Backend system | Frontend portal |\n| Data management | Data presentation |\n| Staff-facing | Public/researcher-facing |\n| Reusable across institutions | Institution-specific |\n\n**Examples of CMS Products**:\n\n- **CollectiveAccess**: Open-source, museums/archives\n- **MuseumPlus**: Zetcom, museum collections\n- **Adlib** (Axiell): Library/museum collections\n- **TMS (The Museum System)**: Gallery Systems\n- **ArchivesSpace**: Open-source, archival description\n- **MAIS-Flexis**: Dutch archival software\n- **Calm**: Axiell, archives\n- **ResourceSpace**: Digital asset management\n- **Omeka S**: Open-source, digital collections\n- **DSpace**: Digital repository\n\n**ONTOLOGY ALIGNMENT (from /data/ontology/)**:\n\n- **Schema.org** (`/data/ontology/schemaorg.owl`): `schema:SoftwareApplication` (primary)\n - CMS is specialized software for collection management\n\
\ - Properties: schema:applicationCategory, schema:softwareVersion, schema:creator\n - Related: schema:WebApplication (subclass)\n\n- **CIDOC-CRM** (`/data/ontology/CIDOC_CRM_v7.1.3.rdf`): `crm:E29_Design_or_Procedure`\n - CIDOC-CRM E73_Information_Object defines: \"procedural prescriptions, computer program code\"\n - E29_Design_or_Procedure is a subclass of E73_Information_Object\n - A CMS embodies procedures for managing collections\n - P33_used_specific_technique links activities to CMS\n\n- **DOAP** (`/data/ontology/doap.rdf`): `doap:Project`\n - Description of a Project vocabulary for software projects\n - Properties: doap:name, doap:homepage, doap:license, doap:repository\n - doap:programming-language for implementation languages\n - doap:category for software categorization\n\n- **RiC-O** (`/data/ontology/RiC-O_1-1.rdf`): Related concepts\n - rico:RecordResource for managed records\n - rico:Agent for custodian managing records via CMS\n - rico:Activity for record\
\ management activities\n\n**Use Cases**:\n\n1. **Platform Analysis**: \"What CMS powers the Rijksmuseum website?\"\n - Follow: DigitalPlatform.powered_by_cms \u2192 CollectionManagementSystem\n\n2. **Software Survey**: \"How many Dutch museums use CollectiveAccess?\"\n - Query: CMS instances where cms_product = \"CollectiveAccess\"\n\n3. **Collection-CMS Relationship**: \"Which collections are managed by MAIS?\"\n - Follow: CustodianCollection.managed_by_cms \u2192 CollectionManagementSystem\n\n4. **CMS Detection**: \"Does this website have a detectable CMS backend?\"\n - Check: DigitalPlatform.cms_detected flag\n\n**Example**:\n```yaml\nCollectionManagementSystem:\n cms_id: \"https://nde.nl/ontology/hc/cms/collective-access-rm\"\n cms_product_name: \"CollectiveAccess\"\n cms_product_version: \"1.8.0\"\n cms_category: MUSEUM_CMS\n open_source: true\\n license: \\\"GPL-3.0\\\"\\n has_or_had_label: \\\"Whirl-i-Gig\\\" # vendor_name\\n powers_platform:\\n - \\\"https://nde.nl/ontology/hc/platform/some-museum\\\
\"\\\n \n manages_collection:\n - \"https://nde.nl/ontology/hc/collection/some-collection\"\n```\n"
exact_mappings:
- schema:SoftwareApplication
close_mappings:
- crm:E29_Design_or_Procedure
- crm:E73_Information_Object
- doap:Project
- schema:WebApplication
related_mappings:
- crm:P33_used_specific_technique
- doap:programming-language
- doap:repository
- rico:Activity
slots:
- is_or_was_available
- has_or_had_type
- has_or_had_identifier
- has_or_had_version
- has_or_had_type
- is_or_was_deployed_at
- documentation_url
- iiif_compatible
- license
- linked_data_export
- manages_collection
- open_source
- powers_platform
- programming_language
- refers_to_custodian
- repository_url
- specificity_annotation
- has_or_had_standard
- has_or_had_score
- temporal_extent
- is_or_was_used_by
- has_or_had_label
- has_or_had_url
- is_or_was_derived_from
- is_or_was_generated_by
slot_usage:
has_or_had_identifier:
description: 'MIGRATED from cms_id per slot_fixes.yaml (Rule 53, 2026-01-18).
Unique identifier for the CMS deployment.
Uses Identifier class for structured representation with scheme and value.
The identifier scheme should be "CMS_URI" and value should be the full URI.
'
range: uriorcurie
inlined: true
required: true
identifier: true
examples:
- value:
identifier_scheme: CMS_URI
identifier_value: https://nde.nl/ontology/hc/cms/rijksmuseum-adlib
description: Rijksmuseum's Adlib deployment
- value:
identifier_scheme: CMS_URI
identifier_value: https://nde.nl/ontology/hc/cms/nationaal-archief-mais
description: National Archives MAIS deployment
has_or_had_version:
description: 'MIGRATED from cms_product_version per slot_fixes.yaml (Rule 53, 2026-01-19).
Version of the CMS software deployed.
Uses Version class for structured version representation:
- version_string: Full version (e.g., "1.8.0", "7.4")
- major_version, minor_version, patch_version: Semantic versioning components
- release_date: When this version was released
- temporal_extent: When this version was deployed at the custodian
'
range: Version
multivalued: true
inlined_as_list: true
examples:
- value:
version_string: 1.8.0
major_version: 1
minor_version: 8
patch_version: 0
description: CollectiveAccess version with semantic components
- value:
version_string: '7.4'
major_version: 7
minor_version: 4
description: MuseumPlus version
has_or_had_type:
description: 'MIGRATED from cms_category per slot_fixes.yaml (Rule 53, 2026-01-19).
The type of collection management system.
Uses CMSType class hierarchy for structured type representation:
- MuseumCMS: Museum-focused collection management (e.g., TMS, CollectiveAccess)
- ArchiveCMS: Archives-focused (e.g., ArchivesSpace, MAIS-Flexis)
- LibraryCMS: Library-focused (e.g., Koha, Alma)
- DigitalAssetManagement: DAM systems (e.g., ResourceSpace)
- DigitalRepository: Repository platforms (e.g., DSpace, Fedora)
- MixedCMS: Multi-domain systems
- CustomCMS: Institution-specific systems
'
range: CMSType
inlined: true
examples:
- value:
has_or_had_label: Museum CMS
has_or_had_type: museum_cms
description: Museum-focused CMS
- value:
has_or_had_label: Archive CMS
has_or_had_type: archive_cms
description: Archives-focused CMS
open_source:
range: boolean
examples:
- value: true
description: Open-source CMS
- value: false
description: Proprietary CMS
license:
range: string
examples:
- value: GPL-3.0
description: GNU GPL v3 license
- value: Proprietary
description: Commercial license
has_or_had_label:
description: 'Labels for the CMS, including vendor name and product name.
**MIGRATED 2026-01-18**: Now covers BOTH vendor_name AND cms_product_name.
Uses Label class with has_or_had_type for discrimination:
- has_or_had_type: "vendor_name" - Name of the CMS vendor/developer
- has_or_had_type: "product_name" - Name of the CMS software product
MIGRATED from vendor_name per slot_fixes.yaml (Rule 53, 2026-01-14).
MIGRATED from cms_product_name per slot_fixes.yaml (Rule 53, 2026-01-18).
'
range: Label
inlined: true
inlined_as_list: true
multivalued: true
examples:
- value:
has_or_had_label: CollectiveAccess
has_or_had_type: product_name
description: CMS product name
- value:
has_or_had_label: Whirl-i-Gig
has_or_had_type: vendor_name
description: CMS vendor/developer name
- value:
has_or_had_label: MuseumPlus
has_or_had_type: product_name
description: Zetcom CMS product name
- value:
has_or_had_label: Zetcom AG
has_or_had_type: vendor_name
description: MuseumPlus developer
has_or_had_url:
description: 'Website URL of the CMS vendor/developer.
MIGRATED from vendor_url per slot_fixes.yaml (Rule 53).
'
range: uri
inlined: true
multivalued: true
examples:
- value:
url_value: https://www.collectiveaccess.org/
url_type: vendor
description: CollectiveAccess website
- value:
url_value: https://www.zetcom.com/
url_type: vendor
description: Zetcom website
documentation_url:
range: uri
examples:
- value: https://manual.collectiveaccess.org/
description: CollectiveAccess documentation
programming_language:
range: string
multivalued: true
examples:
- value: PHP
description: Server-side language
- value: JavaScript
description: Frontend language
repository_url:
range: uri
examples:
- value: https://github.com/collectiveaccess/providence
description: CollectiveAccess GitHub repo
- value: https://github.com/archivesspace/archivesspace
description: ArchivesSpace GitHub repo
has_or_had_standard:
range: string
multivalued: true
inlined_as_list: true
description: 'Metadata standards supported by this CMS.
MIGRATED from supported_metadata_standard slot per slot_fixes.yaml (Rule 53/56, 2026-01-16).
Uses MetadataStandard class for structured standard representation including:
- Standard name
- Standard URI
- Standard type
'
examples:
- value:
standard_name: Dublin Core
standard_uri: http://purl.org/dc/elements/1.1/
description: Dublin Core metadata standard
- value:
standard_name: LIDO
standard_uri: http://www.lido-schema.org/
description: LIDO museum object standard
- value:
standard_name: EAD
standard_uri: http://www.loc.gov/ead/
description: Encoded Archival Description standard
iiif_compatible:
range: boolean
examples:
- value: true
description: IIIF compatible
linked_data_export:
range: boolean
examples:
- value: true
description: Supports LOD export
is_or_was_available:
description: Whether this CMS provides API access (REST, GraphQL, OAI-PMH, SPARQL, SRU/SRW)
range: boolean
examples:
- value: true
description: API available
powers_platform:
range: DigitalPlatform
multivalued: true
examples:
- value: https://nde.nl/ontology/hc/platform/rijksmuseum-website
description: Platform powered by this CMS
manages_collection:
range: CustodianCollection
multivalued: true
examples:
- value: https://nde.nl/ontology/hc/collection/rm-paintings
description: Collection managed by this CMS
is_or_was_used_by:
range: Custodian
multivalued: true
description: 'Custodians that use or used this CMS.
MIGRATED 2026-01-14: Replaces used_by_custodian slot.
'
examples:
- value: https://nde.nl/ontology/hc/nl-nh-ams-m-rm-q190804
description: Rijksmuseum uses this CMS
deployment_date:
description: 'DEPRECATED 2026-01-25: Migrated to is_or_was_deployed_at slot with DeploymentEvent class.
See is_or_was_deployed_at slot_usage for current pattern.
'
deprecated: Use is_or_was_deployed_at with DeploymentEvent class
is_or_was_deployed_at:
description: 'MIGRATED from deployment_date per slot_fixes.yaml (Rule 53, 2026-01-25).
Deployment events for this CMS. Uses DeploymentEvent class which includes:
- temporal_extent: TimeSpan with fuzzy boundaries for deployment date
- refers_to_custodian: Institution where deployment occurred
- description: Deployment notes and context
Enables tracking multiple deployments (initial, upgrades, re-deployments).
'
range: DeploymentEvent
multivalued: true
inlined_as_list: true
required: false
examples:
- value:
temporal_extent:
begin_of_the_begin: '2015-06-01'
end_of_the_end: '2015-06-01'
refers_to_custodian: https://nde.nl/ontology/hc/nl-nh-ams-m-rm-q190804
has_or_had_description:
has_or_had_text: Initial deployment of Adlib CMS
description: Rijksmuseum Adlib deployment (migrated from deployment_date)
temporal_extent:
range: TimeSpan
examples:
- value:
begin_of_the_begin: '2015-06-01'
end_of_the_end: null
description: Active since June 2015
is_or_was_derived_from:
range: CustodianObservation
multivalued: true
required: false
is_or_was_generated_by:
range: ReconstructionActivity
required: false
refers_to_custodian:
range: Custodian
required: true
examples:
- value: https://nde.nl/ontology/hc/nl-nh-ams-m-rm-q190804
description: Rijksmuseum custodian hub
comments:
- CMS represents SOFTWARE PRODUCT deployed at institution
- DigitalPlatform represents WEB INTERFACE powered by CMS
- One CMS deployment can power multiple platforms
- Multiple collections can be managed by one CMS
- Schema.org SoftwareApplication for software metadata
- CIDOC-CRM E29_Design_or_Procedure for procedural aspect
- DOAP for open-source software project metadata
see_also:
- https://schema.org/SoftwareApplication
- http://www.cidoc-crm.org/cidoc-crm/E29_Design_or_Procedure
- http://usefulinc.com/ns/doap#Project
examples:
- value:
has_or_had_identifier:
identifier_scheme: CMS_URI
identifier_value: https://nde.nl/ontology/hc/cms/rijksmuseum-adlib
has_or_had_version:
version_string: '7.4'
major_version: 7
minor_version: 4
has_or_had_type: MuseumCMS
open_source: false
license: Proprietary
has_or_had_label:
- has_or_had_label: Adlib
has_or_had_type: product_name
- has_or_had_label: Axiell
has_or_had_type: vendor_name
has_or_had_url:
url_value: https://www.axiell.com/
url_type: vendor
has_or_had_standard:
- standard_name: SPECTRUM
standard_uri: https://collectionstrust.org.uk/spectrum/
- standard_name: Dublin Core
standard_uri: http://purl.org/dc/elements/1.1/
- standard_name: LIDO
standard_uri: http://www.lido-schema.org/
iiif_compatible: true
linked_data_export: true
is_or_was_available: true
powers_platform:
- https://nde.nl/ontology/hc/platform/rijksmuseum-website
manages_collection:
- https://nde.nl/ontology/hc/collection/rm-paintings
- https://nde.nl/ontology/hc/collection/rm-prints
refers_to_custodian: https://nde.nl/ontology/hc/nl-nh-ams-m-rm-q190804
is_or_was_deployed_at:
- temporal_extent:
begin_of_the_begin: '2015-06-01'
end_of_the_end: '2015-06-01'
has_or_had_description:
has_or_had_text: Initial deployment of Adlib CMS at Rijksmuseum
description: Rijksmuseum Adlib CMS deployment
- value:
has_or_had_identifier:
identifier_scheme: CMS_URI
identifier_value: https://nde.nl/ontology/hc/cms/example-museum-collectiveaccess
has_or_had_version:
version_string: 1.8.0
major_version: 1
minor_version: 8
patch_version: 0
has_or_had_type: MuseumCMS
open_source: true
license: GPL-3.0
has_or_had_label:
- has_or_had_label: CollectiveAccess
has_or_had_type: product_name
- has_or_had_label: Whirl-i-Gig
has_or_had_type: vendor_name
has_or_had_url:
url_value: https://www.collectiveaccess.org/
url_type: vendor
documentation_url: https://manual.collectiveaccess.org/
programming_language:
- PHP
- JavaScript
- MySQL
repository_url: https://github.com/collectiveaccess/providence
has_or_had_standard:
- standard_name: Dublin Core
standard_uri: http://purl.org/dc/elements/1.1/
- standard_name: VRA Core
standard_uri: http://www.vraweb.org/vracore/
- standard_name: LIDO
standard_uri: http://www.lido-schema.org/
iiif_compatible: true
linked_data_export: true
is_or_was_available: true
refers_to_custodian: https://nde.nl/ontology/hc/example-museum
description: Open-source CollectiveAccess deployment
- value:
has_or_had_identifier:
identifier_scheme: CMS_URI
identifier_value: https://nde.nl/ontology/hc/cms/nationaal-archief-mais
has_or_had_type: ArchiveCMS
open_source: false
license: Proprietary
has_or_had_label:
- has_or_had_label: MAIS-Flexis
has_or_had_type: product_name
- has_or_had_label: De Ree Archiefsystemen
has_or_had_type: vendor_name
has_or_had_standard:
- standard_name: ISAD(G)
standard_uri: https://www.ica.org/en/isadg-general-international-standard-archival-description-second-edition
- standard_name: EAD
standard_uri: http://www.loc.gov/ead/
- standard_name: MDTO
standard_uri: https://www.nationaalarchief.nl/mdto
iiif_compatible: false
linked_data_export: false
is_or_was_available: true
manages_collection:
- https://nde.nl/ontology/hc/collection/na-government-records
refers_to_custodian: https://nde.nl/ontology/hc/nl-na
description: Dutch National Archives MAIS-Flexis deployment
annotations:
specificity_score: 0.1
specificity_rationale: Generic utility class/slot created during migration
custodian_types: "['*']"
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