glam/data/entity_annotation/docs/PROVENANCE_SOURCES.md

Provenance Sources for PiCo Historical Document Examples

This document provides detailed provenance information for the real historical document sources used in the PiCo (Person in Context) ontology integration examples within the CH-Annotator convention.

Last Updated: 2025-12-12
Author: GLAM Project
Version: 1.0.0

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Table of Contents

1. Hebrew Ketubah (Jewish Marriage Contracts)
2. Arabic Waqf Documents (Islamic Endowments)
3. Ottoman Turkish Sijill (Sharia Court Registers)
4. Russian Metrical Books (Church Records)
5. Spanish Colonial Baptism Records
6. Italian Notarial Records
7. Greek Orthodox Church Records
8. Dutch Civil Registry Records
9. License and Attribution Requirements

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1. Hebrew Ketubah (Jewish Marriage Contracts)

1.1 Yale Beinecke Library - Mashhad Ketubah (1896)

Field	Value
Archive	Yale University, Beinecke Rare Book & Manuscript Library
Collection	Hebrew Manuscripts Supplement
Call Number	Hebrew MSS suppl 194
Digital URL	https://digital.library.yale.edu/catalog/2067542
Document Type	Ketubah (Jewish marriage contract)
Date	23 Elul 5656 (September 1, 1896 CE)
Place	Mashhad, Iran
Language	Hebrew, Aramaic
Access Date	2025-12-12
License	Public Domain (pre-1929)

Persons Identified:

• Groom: Mosheh ben Mashiah (משה בן משיאח)
• Bride: Rivkah bat Ya'akov (רבקה בת יעקב)

Notes: This ketubah is from the crypto-Jewish community of Mashhad, known as the Jadid al-Islam, who maintained Jewish practices in secret after forced conversion in 1839. The document follows standard Sephardic/Mizrahi ketubah format.

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1.2 Philadelphia Mikveh Israel Ketubah (1842)

Field	Value
Archive	Congregation Mikveh Israel, Philadelphia
Collection	Philadelphia Congregations Records
Digital URL	https://philadelphiacongregations.org/records/item/MikvehIsrael.MarriageCertificate1842
Document Type	Ketubah (Jewish marriage contract)
Date	1842 CE
Place	Philadelphia, Pennsylvania, USA
Language	Aramaic (traditional text), English (translation provided)
Access Date	2025-12-12
License	Educational use permitted

Key Features:

• Full Aramaic text transcription available
• English translation provided by archive
• Example of American Sephardic ketubah format

Sample Aramaic Text (from source):

בשבת... בשבת... יום... לחדש... שנת... לבריאת עולם למנין שאנו מונין כאן...
איך החתן... בר... אמר לה להדא בתולתא... בת...

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1.3 College of Charleston Ketubah (1908)

Field	Value
Archive	College of Charleston, Special Collections
Collection	Jewish Heritage Collection
Document Type	Ketubah
Date	1908 CE
Language	Hebrew, Aramaic
Access Date	2025-12-12

Persons Identified:

• Bride: Esther Devorah bat Rabbi Abraham (אסתר דבורה בת ר׳ אברהם)
• Groom: Rabbi Yitzchak (ר׳ יצחק)

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1.4 Rhodes Jewish Museum Collection

Field	Value
Archive	Rhodes Jewish Museum
Location	Rhodes, Greece
Collection	Historical Documents
Document Types	Ketubot, community records
Period	19th-20th century
Language	Ladino, Hebrew, Greek

Notes: Documents from the historic Sephardic Jewish community of Rhodes, with unique Ladino elements.

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2. Arabic Waqf Documents (Islamic Endowments)

2.1 Cambridge Digital Library - Islamic Collections

Field	Value
Archive	Cambridge University Library
Collection	Islamic Manuscripts
Digital URL	https://cudl.lib.cam.ac.uk/collections/islamic
Document Types	Waqfiyya, legal documents, correspondence
Period	8th-20th century CE
Languages	Arabic, Persian, Ottoman Turkish
License	CC BY-NC 4.0
Access Date	2025-12-12

Key Collections:

• Genizah Collection (Cairo Genizah fragments)
• Arabic Scientific Manuscripts
• Islamic Legal Documents

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2.2 UPenn OPenn - Manuscripts of the Muslim World

Field	Value
Archive	University of Pennsylvania Libraries
Collection	Manuscripts of the Muslim World
Digital URL	https://openn.library.upenn.edu/html/muslimworld_contents.html
Document Types	Waqfiyya, Quranic manuscripts, legal documents
Period	9th-20th century CE
Languages	Arabic, Persian, Ottoman Turkish
License	Public Domain / CC0
Access Date	2025-12-12

Notable Holdings:

• Waqfiyya documents from Egypt, Syria, Turkey
• Legal formularies with waqf templates
• Property deeds and endowment records

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2.3 Singapore National Heritage Board - Istanbul Waqf

Field	Value
Archive	Singapore National Heritage Board
Collection	Roots.gov.sg
Accession Number	1115401
Digital URL	https://www.roots.gov.sg/Collection-Landing/listing/1115401
Document Type	Waqf document
Donor/Creator	Muhammad b. Abd al-Ghani (محمد بن عبد الغني)
Properties	Istanbul (various locations)
Language	Ottoman Turkish, Arabic
Access Date	2025-12-12

Key Features:

• Complete waqf document with property descriptions
• Lists endowed properties in Istanbul
• Named beneficiaries and conditions

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2.4 Haseki Sultan Waqfiyya (1552 CE)

Field	Value
Archive	Various (studied in UC Berkeley eScholarship)
Document Type	Waqfiyya (imperial endowment deed)
Date	1552 CE
Founder	Haseki Hürrem Sultan (Roxelana)
Language	Ottoman Turkish, Arabic
Research URL	UC Berkeley eScholarship

Significance: One of the largest waqf endowments in Ottoman history, establishing charitable institutions across the empire.

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3. Ottoman Turkish Sijill (Sharia Court Registers)

3.1 OpenJerusalem Project - Jerusalem Sharia Court Registers

Field	Value
Archive	OpenJerusalem Project
Collection	Jerusalem Sharia Court Registers
Digital URL	https://www.openjerusalem.org/
ARK Identifier	ark:/58142/PfV7b
Volume Count	102 registers
Period	1834-1920 CE
Language	Ottoman Turkish, Arabic
License	Open Access
Access Date	2025-12-12

Document Types:

• Property sales (بيع)
• Marriage contracts (نكاح)
• Inheritance divisions (قسمة)
• Waqf registrations
• Debt acknowledgments (إقرار)
• Court testimonies (شهادة)

Key Features:

• Searchable database with document transcriptions
• Photographs of original registers
• Multi-language metadata (Arabic, English, French)

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3.2 ISAM Istanbul Kadi Registers (Kadı Sicilleri)

Field	Value
Archive	İslam Araştırmaları Merkezi (ISAM)
Collection	Istanbul Kadı Sicilleri
Digital URL	http://www.kadisicilleri.org/
Volume Count	40+ volumes online
Document Count	40,000+ documents
Period	16th-19th century CE
Language	Ottoman Turkish
License	Research access
Access Date	2025-12-12

Coverage:

• Istanbul courts (multiple districts)
• Galata, Üsküdar, Eyüp
• Complete transcriptions with original images

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3.3 Istanbul Historical Kadi Registers Corpus

Field	Value
Archive	Istanbul Metropolitan Municipality
Project	History of Istanbul
Digital URL	https://istanbultarihi.ist/434-istanbul-sharia-court-registers
Volume Count	~10,000 volumes
Courts	26 different courts
Period	1453-1922 CE
Language	Ottoman Turkish

Significance: Largest collection of Ottoman court records in existence.

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3.4 Harvard Ottoman Court Records Project

Field	Value
Archive	Harvard University
Project	Ottoman Court Records Project (OCRP)
Digital URL	https://cmes.fas.harvard.edu/projects/ocrp
Document Types	Sijill transcriptions, translations
Period	16th-19th century CE
Languages	Ottoman Turkish (original), English (translations)

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3.5 Bulgarian National Library - Ottoman Sijills

Field	Value
Archive	Bulgarian National Library
Collection	Oriental Department
Sijill Count	160+ volumes
Defter Count	1000+ registers
Coverage	Bulgarian Ottoman provinces
Period	16th-19th century CE
Language	Ottoman Turkish, Arabic

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4. Russian Metrical Books (Church Records)

4.1 BYU Script Tutorial - Russian Metrical Books

Field	Value
Institution	Brigham Young University
Project	Script Tutorial
Digital URL	https://script.byu.edu/russian-handwriting/documents/record-types/metrical-books/births
Document Type	Tutorial with real transcription examples
Languages	Russian (Cyrillic), English (translation)
License	Educational use
Access Date	2025-12-12

Content Includes:

• Complete birth record format explanation
• Vocabulary lists with translations
• Sample transcriptions from actual metrical books
• Handwriting recognition guides

Sample Birth Record Structure (from tutorial):

В метрической книге записано:
Родился: [date]
Крещён: [date]
Имя: [name]
Родители: [father's full name with rank/status], законная жена его [mother's name]
Восприемники: [godparents]
Священник: [officiating priest]

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4.2 FamilySearch Russia Church Records

Field	Value
Archive	FamilySearch
Collection	Russia Church Records
Wiki URL	https://www.familysearch.org/en/wiki/Russia_Church_Records
Document Types	Metrical books (births, marriages, deaths)
Period	1722-1918 CE
Languages	Russian, Church Slavonic
Access	Free with registration

Key Information:

• Metrical books (метрические книги) mandated from 1722
• Three-part structure: births/baptisms, marriages, deaths
• Contains estate/class (сословие) information

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4.3 Polish Archives - Kłobuck Parish Records

Field	Value
Archive	Szukaj w Archiwach (Polish State Archives)
Parish	Kłobuck
Document Type	Roman Catholic metrical books
Period	18th-19th century
Languages	Latin, Polish, Russian

Notes: Example of Russian-era Polish parish records with parallel Latin/Russian entries.

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4.4 RGIA St. Petersburg

Field	Value
Archive	Russian State Historical Archive (RGIA)
Location	St. Petersburg, Russia
Holdings	300+ metrical books
Period	1832-1892 CE
Document Types	Orthodox, Catholic, Lutheran, Jewish metrical books

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5. Spanish Colonial Baptism Records

5.1 BYU Script Tutorial - Spanish Colonial Baptisms

Field	Value
Institution	Brigham Young University
Project	Script Tutorial
Digital URL	https://script.byu.edu/spanish-handwriting/documents/church-records/baptisms
Document Type	Tutorial with real transcription examples
Languages	Spanish (colonial), English
License	Educational use
Access Date	2025-12-12

Standard Baptism Entry Structure:

En [place] a [date] bauticé solemnemente a [name], [legitimacy status] de [father] y de [mother].
Fueron padrinos [godparents].
Y para que conste lo firmo.
[Priest signature]

Key Vocabulary:

• hijo/hija legítimo/a = legitimate child
• hijo/hija natural = illegitimate child
• párvulo/a = infant
• español/a, indio/a, mestizo/a, mulato/a = casta categories
• padrinos/madrinas = godparents

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5.2 FamilySearch Mexico - Yucatán Catholic Church Records

Field	Value
Archive	FamilySearch
Collection	Mexico, Yucatán, Catholic Church Records, 1543-1977
Collection ID	1909116
Digital URL	https://www.familysearch.org/en/search/collection/1909116
Period	1543-1977 CE
Document Types	Baptisms, marriages, deaths, confirmations
Language	Spanish, Latin, Maya
Access	Free with registration

Coverage:

• 200+ parishes
• Some of earliest New World records (from 1543)
• Indigenous Maya populations

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5.3 Archivo General de la Nación (AGN) Mexico

Field	Value
Archive	Archivo General de la Nación
Location	Mexico City, Mexico
Holdings	Colonial parish records, civil registry
Period	16th-20th century CE
Languages	Spanish, Nahuatl, Latin

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6. Italian Notarial Records

6.1 Antenati - Italian State Archives Portal

Field	Value
Archive	Italian Ministry of Culture
Project	Antenati (Ancestors)
Digital URL	https://antenati.cultura.gov.it/
Venice URL	https://antenati.cultura.gov.it/archivio/state-archives-of-venezia/?lang=en
Document Types	Civil registry, notarial acts, parish records
Period	1806-present (civil); 15th century+ (notarial)
Languages	Italian, Latin, Venetian
License	Open Access
Access Date	2025-12-12

Venice State Archive Holdings:

• Civil Registry (Stato Civile) 1806-1815 (Napoleonic period)
• Notarial archives (Archivio Notarile)
• Guild records (Arti e Mestieri)

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6.2 OAC California Digital Library - Italian Notarial Documents

Field	Value
Archive	University of California Libraries
Collection	Italian Notarial Documents Collection
Finding Aid	https://oac.cdlib.org/findaid/ark:%2F13030%2Fc8v412zd
Document Count	168 documents
Period	1465-1635 CE
Locations	Venice, Padua, Verona
Languages	Latin, Italian (Venetian)
Access Date	2025-12-12

Document Types:

• Contracts (contratti)
• Wills (testamenti)
• Property transfers
• Marriage agreements (sponsalia)
• Business partnerships

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6.3 SION-Digit Project - Jewish Notarial Records

Field	Value
Project	SION-Digit (Sources for the History of Italian Jewish Notarial Documents)
Coverage	Venice, Bordeaux, Amsterdam
Period	16th-18th century CE
Focus	Jewish community notarial acts
Languages	Italian, Hebrew, Ladino

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7. Greek Orthodox Church Records

7.1 FamilySearch Greece Church Records

Field	Value
Archive	FamilySearch
Wiki URL	https://www.familysearch.org/en/wiki/Greece_Church_Records
Document Types	Baptisms, marriages, deaths
Period	17th century - 1925 CE
Language	Greek
Access	Free with registration

Key Information:

• Greek Orthodox records primary source before 1925 civil registration
• Male registers (μητρώα αρρένων) for military service
• Some records in Ottoman Turkish for pre-independence period

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7.2 General State Archives of Greece (GAK)

Field	Value
Archive	Γενικά Αρχεία του Κράτους (GAK)
Document Types	Church records, civil registry, Ottoman-era documents
Period	15th century - present
Languages	Greek, Ottoman Turkish

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7.3 Greek Ancestry Resources

Field	Value
Resource	Greek Ancestry
Coverage	Village church records guide
Document Types	Baptismal registers, marriage registers
Key Features	Guides to accessing island and mainland records

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8. Dutch Civil Registry Records

8.1 WieWasWie (Dutch Genealogical Database)

Field	Value
Archive	Centraal Bureau voor Genealogie (CBG)
Project	WieWasWie
Digital URL	https://www.wiewaswie.nl/
Document Types	Birth, marriage, death certificates
Period	1811-present (civil); 1600s+ (church)
Languages	Dutch
Access	Subscription / Free at archives

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8.2 Dutch Provincial Archives

Province	Archive	Holdings
Noord-Holland	Noord-Hollands Archief	Civil registry from 1811, church records from 1600s
Zuid-Holland	Nationaal Archief	Central government records
Gelderland	Gelders Archief	Regional archives
Noord-Brabant	Brabants Historisch Informatie Centrum	Catholic parish records

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8.3 Dutch Marriage Certificate Format

Standard 19th-Century Format:

Heden den [date] compareerden voor ons [official name],
Ambtenaar van den Burgerlijken Stand der Gemeente [municipality]:

De Bruidegom: [groom's name], oud [age] jaren, [occupation],
geboren te [birthplace], wonende te [residence],
zoon van [father] en van [mother];

De Bruid: [bride's name], oud [age] jaren,
geboren te [birthplace], wonende te [residence],
dochter van [father] en van [mother];

Getuigen: [4 witnesses with ages, occupations, relationships]

En hebben wij dit huwelijk voltrokken in tegenwoordigheid van voornoemde getuigen.

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9. License and Attribution Requirements

Open Access Resources

Source	License	Attribution Required
Cambridge Digital Library	CC BY-NC 4.0	Yes
UPenn OPenn	Public Domain / CC0	No (but encouraged)
OpenJerusalem	Open Access	Yes
Antenati	Open Access	Yes
FamilySearch	Terms of Service	Yes
BYU Script Tutorial	Educational Use	Yes

Recommended Citation Format

For PiCo extraction examples, use the following provenance block in YAML:

provenance:
  source_url: "https://example.org/document/12345"
  archive_name: "Example Archive"
  collection: "Collection Name"
  document_id: "Document Identifier"
  access_date: "2025-12-12"
  license: "CC BY-NC 4.0"
  attribution: "Courtesy of Example Archive. Used under CC BY-NC 4.0 license."
  notes: "Transcription verified against original digital image."

Data Fabrication Prohibition

CRITICAL: Per project rules (AGENTS.md Rule 21), all extraction examples MUST use real data from these verified sources. No fabrication of person names, dates, relationships, or document content is permitted.

When real data is not available from a source, the extraction example should be marked as:

provenance:
  source_url: null
  data_status: "SYNTHETIC_EXAMPLE"
  notes: "This example uses synthetic data for demonstration purposes only. Do not cite as historical evidence."

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Document Type Coverage Summary

Document Type	Real Sources Available	Examples with Provenance
Hebrew Ketubah	4+ archives	Yale (1896), Philadelphia (1842)
Arabic Waqf	3+ archives	Cambridge, UPenn, Singapore
Ottoman Sijill	5+ archives	OpenJerusalem, ISAM, Harvard
Russian Metrical	4+ archives	BYU Tutorial, RGIA
Spanish Colonial Baptism	3+ archives	BYU Tutorial, FamilySearch
Italian Notarial	3+ archives	Antenati, OAC/CDL
Greek Orthodox	3+ archives	FamilySearch, GAK
Dutch Civil Registry	3+ archives	WieWasWie, Provincial

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Changelog

Date	Version	Changes
2025-12-12	1.0.0	Initial compilation of provenance sources